[SBU Board] Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30

[Tim White]

Folks,

The board must devote sufficient time on Oct 9 to resolve this, at least for Feb.

The sequence of the motions at the Sept meeting was:  1) go daylight in Feb, 2) go daylight in July, 3) add a third session fast pairs in Feb & Jul.  We knew there were co-lateral issues to be addressed.  

As I recall, the main premise for daylight was that it would better dovetail with Saturday daylight schedules, and it fits with the results of the survey of unit members a year or so ago where approximately 60% preferred daytime schedules.  There was very little discussion of the Friday evening session/event beyond having something for working folks to play.  We didn't talk much, if at all, about Friday session start times and the gaps between them.  Jenni's feedback, below, mentions director coverage and cost issues and points out some potential alternates to what's in the draft flyer.

While the Friday AM setup/traffic concern should be manageable -- so long as enough folks commit and show up on time -- the matter of the Friday evening session seems more weighty to resolve with start time and cost aspects.  Perhaps we're trying too hard to have it all -- going daytime while retaining an evening session with only one event for an anticipated small showing?

Ahead of the Oct 9 board meeting, please review and give these matters thought and be prepared to engage toward resolution.

Thanks,
Tim

 



On Sep 25, 2017, at 8:43 AM, JC Chupack <jc.chupack at gmail.com> wrote:

> Jenni,
> 
> Thanks for the feedback. To sum up some related notes from the discussion at the board meeting:
> I think we all agree there are challenges for setup starting 2 hours earlier.  The board believes daytime sessions will get more players engaged and present on Friday, and we are seeing this same schedule in more sectionals across various areas.  Currently at our sectionals, very few 1pm players stay for the 7pm because it starts late.  The 7pm full/normal session also is challenging for turnaround to 10:30 start on Saturday.
> The addition of the 7pm fast game was meant for working players without keeping the site open as late on Friday.  While we wouldn't prohibit the daytime players from playing it if it worked out, we agreed at the meeting that the schedule is not designed for this to be possible, easy, or likely.  
> I'm sure there will be discussion based on feedback at the next board meeting. I won't be present to convey the feedback, but I'm sure Ray, Larry, and Tim will help convey this to the rest of the board.
> 
> Thanks,
> JC
> 
> --
> JC Chupack
> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
> 
> On Sun, Sep 24, 2017 at 9:52 PM, Jennifer Carmichael <jenni.carmichael at acbl.org> wrote:
> Hi JC,
> 
> 
> I think there are problems with the proposed schedule for Friday. 
> 
> 
> 
> The 3:30 game may not even be finished by the time the 7 pm game starts.
>  Even if we do manage to finish the game before the next one, there will be no time for dinner. There aren't places nearby to eat, and even if there were, there wouldn't be enough time. Players really don't like being rushed like that. 
> 
> 
> Possible solutions
> 
> 
> 
> We could play only 24 boards (and that will still leave no time for dinner).
> With only one event being offered, and that event being a fast pairs, it seems the start time could be pushed back to 7:30 or even 8. I would still recommend 24 boards for the evening, since it's an early start time on Saturday.
> 
> There are some other issues with having three sessions a day on Friday. 
> 
> We will need to bring in an extra director for Friday (which means an extra day's hotel expenses + per diem). 
> I don't know how you're planning on getting the playing area set up, but there will be a huge time crunch, unless the plan is to set up the evening before (in which case it's an extra day's rental + my time). 
> Traffic will be an issue (although starting at 11 will probably allow for most people to get there)
> 
> It's an interesting experiment, but I think, in the end, this will be very costly for the tournament.
> 
> Jenni
> 
> From: JC Chupack <jc.chupack at gmail.com>
> Sent: Sunday, September 24, 2017 4:38:30 PM
> To: Matthew Koltnow; Jennifer Carmichael
> Cc: Raymond Miller; LARRY HOLDREN; Tim White
> Subject: Fwd: Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30
>  
> Hi Matt & Jenni,
> 
> As you've heard already, the board voted at our September meeting to make some adjustments to the Sweetheart Sectional schedule. I've prepared a draft flyer, as we are currently reviewing within the board toward finalizing with the ACBL in time for distribution at the Halloween sectional.  (Last year's flyer is also attached for reference.)  We would appreciate your thoughts and feedback before we finalize.
> 
> Some callouts:
> Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added (BAM removed)
> Strats for open events when a 0-2500 is present changed to 0-3000, 3000-5000, 5000+ per feedback from Jenni at last year's Sweetheart (included in postmortem)
> Thank you in advance,
> 
> JC
> --
> JC Chupack
> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
> 
> ---------- Forwarded message ----------
> From: JC Chupack <jc.chupack at gmail.com>
> Date: Sun, Sep 24, 2017 at 4:33 PM
> Subject: Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30
> To: Seattle ACBL Unit Board <sbuboard at mailman.celestial.com>
> 
> 
> Hi all,
> 
> Please find attached a draft flyer for the 2018 Sweetheart Sectional.  A few notes on what has changed:
> Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added (BAM removed)
> Strats for open events when a 0-2500 is present changed to 0-3000, 3000-5000, 5000+ per feedback from Jenni at last year's Sweetheart (included in postmortem)
> I'm attaching last year's flyer for reference.  
> 
> Please note that I will *not* be at the board meeting in October. I'd like to get this finalized before I leave for my trip to avoid scrambling when I return.  Thus, I would appreciate it if the board could review by end of this month.  Specifically, I will be seeking sign-off from Tim, Ray, and Larry on the schedule and flyer before it is sent to the ACBL for approval. (I will send a separate thread to Matt and Jenni for comment and CC Tim, Ray, and Larry.)
> Thanks,
> 
> JC
> --
> JC Chupack
> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
> 
> 

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