[SBU Board] Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30

Mon Sep 25 10:10:22 PDT 2017

One of Jenny's concerns was that the 3:30 game would not be over by 7:00.
I believe there was significant input from the board to have the start
times for those sessions as 3:00 and 7:30.  That should address this
issue.  To be clear I did not think I was voting for a solution that would
have an overlap between the two sessions and make it impossible for peoiple
to play in the afternoon and evening.

Ray

On Mon, Sep 25, 2017 at 9:58 AM, Tim White <trkwhite at gmail.com> wrote:

> Folks,
>
> The board must devote sufficient time on Oct 9 to resolve this, at least
> for Feb.
>
> The sequence of the motions at the Sept meeting was:  1) go daylight in
> Feb, 2) go daylight in July, 3) add a third session fast pairs in Feb &
> Jul.  We knew there were co-lateral issues to be addressed.
>
> As I recall, the main premise for daylight was that it
> would better dovetail with Saturday daylight schedules, and it fits with
> the results of the survey of unit members a year or so ago where
> approximately 60% preferred daytime schedules.  There was very little
> discussion of the Friday evening session/event beyond having something for
> working folks to play.  We didn't talk much, if at all, about Friday
> session start times and the gaps between them.  Jenni's feedback, below,
> mentions director coverage and cost issues and points out some potential
> alternates to what's in the draft flyer.
>
> While the Friday AM setup/traffic concern should be manageable -- so long
> as enough folks commit and show up on time -- the matter of the Friday
> evening session seems more weighty to resolve with start time and cost
> aspects.  Perhaps we're trying too hard to have it all -- going daytime
> while retaining an evening session with only one event for an anticipated
> small showing?
>
> Ahead of the Oct 9 board meeting, please review and give these matters
> thought and be prepared to engage toward resolution.
>
> Thanks,
> Tim
>
>
>
>
>
> On Sep 25, 2017, at 8:43 AM, JC Chupack <jc.chupack at gmail.com> wrote:
>
> Jenni,
>
> Thanks for the feedback. To sum up some related notes from the discussion
> at the board meeting:
>
>    - I think we all agree there are challenges for setup starting 2 hours
>    earlier.  The board believes daytime sessions will get more players engaged
>    and present on Friday, and we are seeing this same schedule in more
>    sectionals across various areas.  Currently at our sectionals, very few 1pm
>    players stay for the 7pm because it starts late.  The 7pm full/normal
>    session also is challenging for turnaround to 10:30 start on Saturday.
>    - The addition of the 7pm fast game was meant for working players
>    without keeping the site open as late on Friday.  While we wouldn't
>    prohibit the daytime players from playing it if it worked out, we agreed at
>    the meeting that the schedule is not designed for this to be possible,
>    easy, or likely.
>
> I'm sure there will be discussion based on feedback at the next board
> meeting. I won't be present to convey the feedback, but I'm sure Ray,
> Larry, and Tim will help convey this to the rest of the board.
>
> Thanks,
> JC
>
> --
> JC Chupack
> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>
> On Sun, Sep 24, 2017 at 9:52 PM, Jennifer Carmichael <
> jenni.carmichael at acbl.org> wrote:
>
>> Hi JC,
>>
>>
>> I think there are problems with the proposed schedule for Friday.
>>
>>
>>
>>
>>    - The 3:30 game may not even be finished by the time the 7 pm game
>>    starts.
>>    -  Even if we do manage to finish the game before the next one, there
>>    will be no time for dinner. There aren't places nearby to eat, and even if
>>    there were, there wouldn't be enough time. Players really don't like being
>>    rushed like that.
>>
>>
>>
>> Possible solutions
>>
>>
>>
>>
>>    - We could play only 24 boards (and that will still leave no time for
>>    dinner).
>>    - With only one event being offered, and that event being a fast
>>    pairs, it seems the start time could be pushed back to 7:30 or even 8. I
>>    would still recommend 24 boards for the evening, since it's an early start
>>    time on Saturday.
>>
>>
>> There are some other issues with having three sessions a day on Friday.
>>
>>
>>    - We will need to bring in an extra director for Friday (which means
>>    an extra day's hotel expenses + per diem).
>>    - I don't know how you're planning on getting the playing area set
>>    up, but there will be a huge time crunch, unless the plan is to set up the
>>    evening before (in which case it's an extra day's rental + my time).
>>    - Traffic will be an issue (although starting at 11 will probably
>>    allow for most people to get there)
>>
>>
>> It's an interesting experiment, but I think, in the end, this will be
>> very costly for the tournament.
>>
>> Jenni
>>
>> ------------------------------
>> *From:* JC Chupack <jc.chupack at gmail.com>
>> *Sent:* Sunday, September 24, 2017 4:38:30 PM
>> *To:* Matthew Koltnow; Jennifer Carmichael
>> *Cc:* Raymond Miller; LARRY HOLDREN; Tim White
>> *Subject:* Fwd: Draft Flyer - Sweetheart Sectional 2018 - Send feedback
>> by 9/30
>>
>> Hi Matt & Jenni,
>>
>> As you've heard already, the board voted at our September meeting to make
>> some adjustments to the Sweetheart Sectional schedule. I've prepared a
>> draft flyer, as we are currently reviewing within the board toward
>> finalizing with the ACBL in time for distribution at the Halloween
>> sectional.  (Last year's flyer is also attached for reference.)  We would
>> appreciate your thoughts and feedback before we finalize.
>>
>> Some callouts:
>>
>>    - Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added
>>    (BAM removed)
>>    - Strats for open events when a 0-2500 is present changed to 0-3000,
>>    3000-5000, 5000+ per feedback from Jenni at last year's Sweetheart
>>    (included in postmortem)
>>
>> Thank you in advance,
>>
>> JC
>> --
>> JC Chupack
>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>
>> ---------- Forwarded message ----------
>> From: JC Chupack <jc.chupack at gmail.com>
>> Date: Sun, Sep 24, 2017 at 4:33 PM
>> Subject: Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30
>> To: Seattle ACBL Unit Board <sbuboard at mailman.celestial.com>
>>
>>
>> Hi all,
>>
>> Please find attached a draft flyer for the 2018 Sweetheart Sectional.  A
>> few notes on what has changed:
>>
>>    - Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added
>>    (BAM removed)
>>    - Strats for open events when a 0-2500 is present changed to 0-3000,
>>    3000-5000, 5000+ per feedback from Jenni at last year's Sweetheart
>>    (included in postmortem)
>>
>> I'm attaching last year's flyer for reference.
>>
>> Please note that I will *not* be at the board meeting in October. I'd
>> like to get this finalized before I leave for my trip to avoid scrambling
>> when I return.  Thus, I would appreciate it if the board could review by
>> end of this month.  Specifically, I will be seeking sign-off from *Tim,
>> Ray, and Larry* on the schedule and flyer before it is sent to the ACBL
>> for approval. (I will send a separate thread to Matt and Jenni for comment
>> and CC Tim, Ray, and Larry.)
>>
>> Thanks,
>>
>> JC
>> --
>> JC Chupack
>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>
>>
>
>
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