[SBU Board] Draft Sweetheart Sectional Flyer & Postmortem notes

[JC Chupack]

Hi all,

Please find attached the revised flyer based on our Wednesday evening
meeting. Changes per board direction include:

   - Removing Fast Pairs and replacing with BAM teams
   - Adding Open pairs on Friday evening
   - Removing the 0-2500 events on Saturday & Sunday
   - Adjusting strats based on the above changes
   - Adjusting the highlights/callouts based on the above changes
   - Identifying the director (and this will go to her also in separate
   cover for comment, with the chairs CC'd)
   - I also changed the general note in the callouts area (upper box in
   right column) to "meals" rather than "lunch" to make clear there's no
   dinner, either, on Friday.

Please send any concerns or comments by EOD Saturday 9/8. I'll finalize on
Sunday 9/9 and submit to the ACBL so they have it first thing Monday
morning.

Thanks,
JC

--
JC Chupack
Seattle ACBL Unit 446 <http://bridgeinseattle.org> Secretary, Electronic
Contact, & Publicity Chair

On Tue, Sep 4, 2018 at 7:17 PM, JC Chupack <jc.chupack at gmail.com> wrote:

> Hi all,
>
> Attached is the draft Sweetheart 2019 flyer we'll review at tomorrow's
> meeting.  I highlighted areas that are TBD or which I expect need some
> discussion and agreement vs. last year. I will bring printouts of the flyer
> and the below notes, captured from the Sweetheart postmortem at our March
> meeting. If you won't be at the meeting but want to weigh in, please reply
> before tomorrow evening.
> 1.1     Sweetheart Sectional PostMortem
>
> What went right:
>
> ·         Setup/teardown went smoothly
>
> ·         Friday/Saturday were mostly even in attendance vs. last year
>
> ·         Daylight hours seem to be working, probably at the right
> balance of daylight vs. aft/eve hours. (feelings are strong on both sides).
>
> What could improve:
>
> ·         We heard complaints about fast pairs not being actually timed
> fast.
>
> ·         Lunch break between sessions was too short.
>
> ·         We need to consider and allow time for awards when planning
> session start times. We can also capture awards timing on the flyer.
>
> ·         Sunday attendance was down. Possible causes are snow, bridge
> closure. The biggest losses were in the 0-2500 point range. But tournaments
> all over our area are down, so it could also be normal trend.
>
> Other notes:
>
> ·         Mixed comments on the 3rd Friday session. Some working players
> frustrated that no standard pairs game was available. Running a 9 table
> game in the evening isn’t worthwhile. Lost money on Friday’s third session.
> Chairs noted that a third session isn’t worthwhile for future.
>
> ·         Could the longer Swiss be a factor reducing attendance? Some
> players prefer shorter Swiss but mostly the high level open players
> strongly prefer max boards per session.
>
> ·         Should we send a survey to attendees?  Agreed, if JC is willing
> and has time to organize. (editor's note - I didn't.)
>
> ·         Discussed providing lunch to allow for a shorter break and if
> that would improve Swiss attendance. Noted that past events have always
> lost money when serving lunch.
>
> ·         Discussed Vasa Park location. Most expensive location with
> negative feedback. Location could be depressing attendance.
>
> ·         Hospitality was higher than normal but wanted to provide
> continental breakfast given the daylight schedule. Agreed generally in room
> that hospitality is a good expenditure and worth investing in.
>
> ·         Reviewed feedback received from players via email.
>
> --
> JC Chupack
> Seattle ACBL Unit 446 <http://bridgeinseattle.org> Secretary, Electronic
> Contact, & Publicity Chair
>
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