[SBU Board] Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30
Eric Sieg
easieg at gmail.com
Mon Sep 25 10:15:47 PDT 2017
My understanding was that the times we initially voted on were 10:30 and
3. I'm not sure where 11 came from - maybe some discussion at the end
with concerns about start times?
10:30 and 3 is also more consistent with what we've done before. If we
tried to start at 11 would Saturday also start at all? That seems like
it would be confusing if not, but a really late lunch if so.
Eric
Raymond Miller wrote:
> One of Jenny's concerns was that the 3:30 game would not be over by
> 7:00. I believe there was significant input from the board to have
> the start times for those sessions as 3:00 and 7:30. That should
> address this issue. To be clear I did not think I was voting for a
> solution that would have an overlap between the two sessions and make
> it impossible for peoiple to play in the afternoon and evening.
>
> Ray
>
> On Mon, Sep 25, 2017 at 9:58 AM, Tim White <trkwhite at gmail.com
> <mailto:trkwhite at gmail.com>> wrote:
>
> Folks,
>
> The board must devote sufficient time on Oct 9 to resolve this, at
> least for Feb.
>
> The sequence of the motions at the Sept meeting was: 1) go
> daylight in Feb, 2) go daylight in July, 3) add a third session
> fast pairs in Feb & Jul. We knew there were co-lateral issues to
> be addressed.
>
> As I recall, the main premise for daylight was that it
> would better dovetail with Saturday daylight schedules, and it
> fits with the results of the survey of unit members a year or so
> ago where approximately 60% preferred daytime schedules. There
> was very little discussion of the Friday evening session/event
> beyond having something for working folks to play. We didn't talk
> much, if at all, about Friday session start times and the gaps
> between them. Jenni's feedback, below, mentions director coverage
> and cost issues and points out some potential alternates to what's
> in the draft flyer.
>
> While the Friday AM setup/traffic concern should be manageable --
> so long as enough folks commit and show up on time -- the matter
> of the Friday evening session seems more weighty to resolve with
> start time and cost aspects. Perhaps we're trying too hard to
> have it all -- going daytime while retaining an evening session
> with only one event for an anticipated small showing?
>
> Ahead of the Oct 9 board meeting, please review and give these
> matters thought and be prepared to engage toward resolution.
>
> Thanks,
> Tim
>
>
>
>
>
> On Sep 25, 2017, at 8:43 AM, JC Chupack <jc.chupack at gmail.com
> <mailto:jc.chupack at gmail.com>> wrote:
>
>> Jenni,
>>
>> Thanks for the feedback. To sum up some related notes from the
>> discussion at the board meeting:
>>
>> * I think we all agree there are challenges for setup starting
>> 2 hours earlier. The board believes daytime sessions will
>> get more players engaged and present on Friday, and we are
>> seeing this same schedule in more sectionals across various
>> areas. Currently at our sectionals, very few 1pm players
>> stay for the 7pm because it starts late. The 7pm full/normal
>> session also is challenging for turnaround to 10:30 start on
>> Saturday.
>> * The addition of the 7pm fast game was meant for working
>> players without keeping the site open as late on Friday.
>> While we wouldn't prohibit the daytime players from playing
>> it if it worked out, we agreed at the meeting that the
>> schedule is not designed for this to be possible, easy, or
>> likely.
>>
>> I'm sure there will be discussion based on feedback at the next
>> board meeting. I won't be present to convey the feedback, but I'm
>> sure Ray, Larry, and Tim will help convey this to the rest of the
>> board.
>>
>> Thanks,
>> JC
>>
>> --
>> JC Chupack
>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>
>> On Sun, Sep 24, 2017 at 9:52 PM, Jennifer Carmichael
>> <jenni.carmichael at acbl.org <mailto:jenni.carmichael at acbl.org>> wrote:
>>
>> Hi JC,
>>
>>
>> I think there are problems with the proposed schedule for
>> Friday.
>>
>>
>>
>> * The 3:30 game may not even be finished by the time the 7
>> pm game starts.
>> * Even if we do manage to finish the game before the next
>> one, there will be no time for dinner. There aren't
>> places nearby to eat, and even if there were, there
>> wouldn't be enough time. Players really don't like being
>> rushed like that.
>>
>>
>>
>> Possible solutions
>>
>>
>>
>> * We could play only 24 boards (and that will still leave
>> no time for dinner).
>> * With only one event being offered, and that event being a
>> fast pairs, it seems the start time could be pushed back
>> to 7:30 or even 8. I would still recommend 24 boards for
>> the evening, since it's an early start time on Saturday.
>>
>>
>> There are some other issues with having three sessions a day
>> on Friday.
>>
>> * We will need to bring in an extra director for Friday
>> (which means an extra day's hotel expenses + per diem).
>> * I don't know how you're planning on getting the playing
>> area set up, but there will be a huge time crunch, unless
>> the plan is to set up the evening before (in which case
>> it's an extra day's rental + my time).
>> * Traffic will be an issue (although starting at 11 will
>> probably allow for most people to get there)
>>
>>
>> It's an interesting experiment, but I think, in the end, this
>> will be very costly for the tournament.
>>
>> Jenni
>>
>> ------------------------------------------------------------------------
>> *From:* JC Chupack <jc.chupack at gmail.com
>> <mailto:jc.chupack at gmail.com>>
>> *Sent:* Sunday, September 24, 2017 4:38:30 PM
>> *To:* Matthew Koltnow; Jennifer Carmichael
>> *Cc:* Raymond Miller; LARRY HOLDREN; Tim White
>> *Subject:* Fwd: Draft Flyer - Sweetheart Sectional 2018 -
>> Send feedback by 9/30
>> Hi Matt & Jenni,
>>
>> As you've heard already, the board voted at our September
>> meeting to make some adjustments to the Sweetheart Sectional
>> schedule. I've prepared a draft flyer, as we are currently
>> reviewing within the board toward finalizing with the ACBL in
>> time for distribution at the Halloween sectional. (Last
>> year's flyer is also attached for reference.) We would
>> appreciate your thoughts and feedback before we finalize.
>>
>> Some callouts:
>>
>> * Friday times shifted to 11am & 3:30pm, with 7pm fast
>> pairs added (BAM removed)
>> * Strats for open events when a 0-2500 is present changed
>> to 0-3000, 3000-5000, 5000+ per feedback from Jenni at
>> last year's Sweetheart (included in postmortem)
>>
>> Thank you in advance,
>>
>> JC
>>
>> --
>> JC Chupack
>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>
>> ---------- Forwarded message ----------
>> From: *JC Chupack* <jc.chupack at gmail.com
>> <mailto:jc.chupack at gmail.com>>
>> Date: Sun, Sep 24, 2017 at 4:33 PM
>> Subject: Draft Flyer - Sweetheart Sectional 2018 - Send
>> feedback by 9/30
>> To: Seattle ACBL Unit Board <sbuboard at mailman.celestial.com
>> <mailto:sbuboard at mailman.celestial.com>>
>>
>>
>> Hi all,
>>
>> Please find attached a draft flyer for the 2018 Sweetheart
>> Sectional. A few notes on what has changed:
>>
>> * Friday times shifted to 11am & 3:30pm, with 7pm fast
>> pairs added (BAM removed)
>> * Strats for open events when a 0-2500 is present changed
>> to 0-3000, 3000-5000, 5000+ per feedback from Jenni at
>> last year's Sweetheart (included in postmortem)
>>
>> I'm attaching last year's flyer for reference.
>>
>> Please note that I will *not* be at the board meeting in
>> October. I'd like to get this finalized before I leave for my
>> trip to avoid scrambling when I return. Thus, I would
>> appreciate it if the board could review by end of this
>> month. Specifically, I will be seeking sign-off from *Tim,
>> Ray, and Larry* on the schedule and flyer before it is sent
>> to the ACBL for approval. (I will send a separate thread to
>> Matt and Jenni for comment and CC Tim, Ray, and Larry.)
>>
>> Thanks,
>>
>> JC
>>
>> --
>> JC Chupack
>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>
>>
>
>
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