[SBU Board] Fwd: Event itinerary/timeline for July 14 and 15, 2018

[Tim White]

John,

By my count, in response to my Oct 17 email proposing the plan in italics below,  there were seven "Yes," and zero "No"(/objection/concern) votes from board members.  As we need to execute the contract, please coordinate with Doug to include the following in the contract:  Saturday occupancy 8:00am - 7:30pm (July 14, 2018); Sunday occupancy 9:30am - 8:00pm (July 15, 2018); Kent Commons janitorial support service to be included.

Please also ask him if we have the right of first refusal for the corresponding three-day weekend next year -- July 13-15, 2019 (i.e. Fri-Sat-Sun).

Thanks,
Tim

Saturday occupy at 8:00am for set up
Saturday sessions:  10:30am and 3:30pm
Saturday vacate facility:  7:30pm

Sunday occupy facility:  9:30am
Sunday sessions:   10:30 and TBD (typically about 2:45 to 3:00pm)
Tear down:  6:30 - 8:00pm

Occupancy Saturday:  8:00am - 7:30pm (11.5 hours)
Occupancy Sunday:  9:30am - 8:00pm (10.5 hours)

As with our previous tournaments at Kent, we would avail ourselves of the facility's janitorial support service.





Begin forwarded message:

> From: "Siegert, Doug" <DSiegert at kentwa.gov>
> Subject: RE: Event itinerary/timeline for July 14 and 15, 2018
> Date: October 24, 2017 12:01:51 PM PDT
> To: 'John Weinberg' <judgejohn at msn.com>
> Cc: 'Tim White' <trkwhite at gmail.com>
> 
> Hi John or Tim,
>  
> Please send me the following information, which I need to complete the 2018 contact. Thanks.  
>  
> From: Siegert, Doug 
> Sent: Monday, October 16, 2017 3:31 PM
> To: John Weinberg
> Cc: 'Tim White'
> Subject: Event itinerary/timeline for July 14 and 15, 2018
>  
> John,
>  
> ·         To complete your contract I need the open and closing times for your 2018 event.  Please send me the time we open the doors to your group (so you can begin your set up) and the time you are finished for the night (lights out) on Saturday, July 14th.  Also, I need the same opening and closing times for Sunday, July 15th.    
> ·         You will be scheduled for paid clean up services after your event  (which is required for Sunday events). Paid clean-up services will remove garbage, dust & wet mop the floors, and place the chairs & Kent Commons tables in the storage rooms (this fee is assuming that you will be using your own tables).  Currently the 2017 fee is $125.00 which may or may not change in 2018.
>  
> Please forward your official booking times which is needed to calculate the rental fee and complete your 2018 contract.     
>  
> Thank you.
>  
> Doug.
> 253.856.5000.
> From: Tim White [mailto:trkwhite at gmail.com] 
> Sent: Thursday, October 12, 2017 5:04 PM
> To: Siegert, Doug
> Cc: John Weinberg
> Subject: Re: Finalization of 2018 West Gym Dates
>  
> Thanks Doug.
>  
> Please snail mail it to our Treasurer, John Weinberg (cc hereto).  I believe you have John's email address.
>  
> Our hours of occupancy on Saturday will begin earlier than usual as we are planning late morning and mid-afternoon sessions Saturday.
>  
> Separately, please advise us along the way if at some point the West Gym becomes available all day on Friday, July 13.
>  
> Thanks,
> Tim
>  
>  
> On Oct 12, 2017, at 3:06 PM, "Siegert, Doug" <DSiegert at kentwa.gov> wrote:
>  
> 
> Yes. I will prepare a contract for you.
>  
> From: Tim White [mailto:trkwhite at gmail.com] 
> Sent: Wednesday, October 11, 2017 8:03 AM
> To: Siegert, Doug
> Subject: Fwd: Finalization of 2018 West Gym Dates
>  
> Doug,
>  
> Are we good for West Gym for July 14-15, 2018, and etc., per below?
>  
> Tim
>  
> Begin forwarded message:
> 
> 
> 
> From: Tim White <trkwhite at gmail.com>
> Subject: Finalization of 2018 West Gym Dates
> Date: October 9, 2017 9:44:52 PM PDT
> To: Doug Siegert <DSiegert at kentwa.gov>
> Cc: John Weinberg <judgejohn at msn.com>
>  
> Hi Doug,
> 
> At our board meeting this evening, we reviewed and approved our plan for our summer 2018 tournament.
> 
> We are now firm for the West Gym for Saturday-Sunday, July 14-15, 2018.  Please reserve the West Gym for us for those dates.  I'm copying John Weinberg, our Treasurer, on this email.  Please advise John as to the amount and timing of any deposit you require in connection with this rental.
> 
> As we are now the renter for the West Gym on July 14-15, 2018, does your rental policy give us right of first refusal for a potential rental of the West Gym for the corresponding weekend in 2019 -- Friday-Sunday, July 13-15, 2019?
> 
> Please release the hold you had for us on the West Gym for June 29 - July 1, 2018.
> 
> Thank you again for all your help,
> Tim 
> Seattle Bridge Unit
> cell:  206-979-9041

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