[SBU Board] Fwd: Tournament Director Guidelines: Tournament Assistants and Caddies

[Ann Romeo]

when/where is the SBU meeting on Monday?

Ann Romeo
annromeo at gmail.com
Local home/work: 425-392-8417
Work email: Ann.Romeo at ORCInternational.com
Work direct dial: 212-463-6331
My cell: 425-615-1413









On Fri, Jan 2, 2015 at 5:44 PM, Jeff Ford via Sbuboard <
sbuboard at mailman.celestial.com> wrote:

> I'm not sure how widely this email was circulated originally; apologies if
> you're getting a duplicate. The main thing of note is that it is ACBL
> policy that TD's can't directly pay caddies. They must give the money to
> one of us and we must pay the caddies.
>
> I believe this is an attempt to make clear that whatever the caddies'
> employment relationship is, that relationship is with the unit, not the
> ACBL.
>
> Jeff
>
> ---------- Forwarded message ---------
> From: Sylvia Hardin <sylvia.hardin at acbl.org>
> Date: Fri Jan 02 2015 at 2:38:02 PM
> Subject: Tournament Director Guidelines: Tournament Assistants and Caddies
> To: <jeff.ford at gmail.com>
>
>
>  Good Evening to All;
>
> The ACBL recently sent out a communication piece to our Tournament
> Directors to provide guidelines on their working relationships with
> Tournament Assistants, Caddies and other individuals used by Tournament
> Sponsors to assist in performing duties necessary to run an ACBL sanctioned
> tournament.  ACBL Management also is currently evaluating the Tech Files to
> make sure our internal policies, procedures and processes developed over
> time provide a clear understanding for Tournament Directors as they
> navigate their working relationships with Units and Districts.  While some
> of our internal procedures and policies may be revised, one thing that will
> not change is ACBL's long-standing practice that Tournament Assistants,
> Caddies and other Unit/District (Tournament Sponsor) employees or
> contractors are NOT employees or contractors of the ACBL.
>
> The attached document is a copy of the communication piece that was sent
> to Tournament Directors.  I thought it would be helpful for you to know the
> instructions that the ACBL has provided to its TDs as it may impact the
> method Tournament Sponsors use to perform certain tournament functions.  As
> noted below, the ACBL became aware that, in some situations for ease and
> convenience, the ACBL's Tournament Directors may have assisted the
> Tournament Sponsor in recruiting, determining pay rates, scheduling and/or
> paying Tournament Assistants, Caddies or other Unit/District (Tournament
> Sponsor) employees, contractors, or volunteers.
>
> In summary, the communication to the ACBL's Tournament Directors
> instructed them to comply with the following guidelines:
>
> *         Tournament Sponsors are required to make any payments (monetary
> or otherwise) to a Tournament Sponsor's employees, contractors or vendors,
> i.e. the DiC should not make any payments to the Tournament Sponsor's
> employees, contractors or vendors. Even though the DiC will not be making
> any payments, the duties of a DiC can still include accurate recording of
> revenues and expenses such as found on the tournament balance sheet.
>
> *         The decision of how and when to pay the Tournament Sponsor's
> employees, contractors or vendors will be made by the Tournament Sponsor.
> The Tournament Sponsor (units/districts) will identify those responsible
> for paying contractors/employees working tournaments and communicate this
> information to the DiC.
>
> *         The DiC will not recruit/initially recommend Tournament
> Assistants/Caddies to work at a sanctioned tournament. However, DiCs are
> responsible for evaluating a Tournament Sponsor's choice of Tournament
> Assistants to ensure only qualified individuals fill such positions.
>
> We realize the guidelines that we provided to our Tournament Directors
> will impact how tournament funds are currently being distributed and some
> tournament functions are performed.  Given that Tournament Directors will
> be turning over proceeds to the Tournament Sponsor, the ACBL will do its
> best to help Sponsors if they need to make changes to their practices and
> procedures.  We anticipate that one of the changes that may need to be made
> will involve a Tournament Sponsor identifying a person responsible for
> managing and administering payment to its tournament staff.
>
> Should you have any questions, please do not hesitate to reach out to me
> via email or phone.
>
> Sylvia Hardin
> Director, Human Resources
> and Organizational Excellence
>
> American Contract Bridge League
> 6575 Windchase Blvd.
> Horn Lake, MS 38637-1523
> work - (662) 253-3107
> cell - (901) 517-2941
> www.acbl.org
>
>
>
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>
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