[SBU Board] Fwd: Tournament Director Guidelines: Tournament Assistants and Caddies

[Jeff Ford]

I'm not sure how widely this email was circulated originally; apologies if
you're getting a duplicate. The main thing of note is that it is ACBL
policy that TD's can't directly pay caddies. They must give the money to
one of us and we must pay the caddies.

I believe this is an attempt to make clear that whatever the caddies'
employment relationship is, that relationship is with the unit, not the
ACBL.

Jeff

---------- Forwarded message ---------
From: Sylvia Hardin <sylvia.hardin at acbl.org>
Date: Fri Jan 02 2015 at 2:38:02 PM
Subject: Tournament Director Guidelines: Tournament Assistants and Caddies
To: <jeff.ford at gmail.com>


 Good Evening to All;

The ACBL recently sent out a communication piece to our Tournament
Directors to provide guidelines on their working relationships with
Tournament Assistants, Caddies and other individuals used by Tournament
Sponsors to assist in performing duties necessary to run an ACBL sanctioned
tournament.  ACBL Management also is currently evaluating the Tech Files to
make sure our internal policies, procedures and processes developed over
time provide a clear understanding for Tournament Directors as they
navigate their working relationships with Units and Districts.  While some
of our internal procedures and policies may be revised, one thing that will
not change is ACBL's long-standing practice that Tournament Assistants,
Caddies and other Unit/District (Tournament Sponsor) employees or
contractors are NOT employees or contractors of the ACBL.

The attached document is a copy of the communication piece that was sent to
Tournament Directors.  I thought it would be helpful for you to know the
instructions that the ACBL has provided to its TDs as it may impact the
method Tournament Sponsors use to perform certain tournament functions.  As
noted below, the ACBL became aware that, in some situations for ease and
convenience, the ACBL's Tournament Directors may have assisted the
Tournament Sponsor in recruiting, determining pay rates, scheduling and/or
paying Tournament Assistants, Caddies or other Unit/District (Tournament
Sponsor) employees, contractors, or volunteers.

In summary, the communication to the ACBL's Tournament Directors instructed
them to comply with the following guidelines:

*         Tournament Sponsors are required to make any payments (monetary
or otherwise) to a Tournament Sponsor's employees, contractors or vendors,
i.e. the DiC should not make any payments to the Tournament Sponsor's
employees, contractors or vendors. Even though the DiC will not be making
any payments, the duties of a DiC can still include accurate recording of
revenues and expenses such as found on the tournament balance sheet.

*         The decision of how and when to pay the Tournament Sponsor's
employees, contractors or vendors will be made by the Tournament Sponsor.
The Tournament Sponsor (units/districts) will identify those responsible
for paying contractors/employees working tournaments and communicate this
information to the DiC.

*         The DiC will not recruit/initially recommend Tournament
Assistants/Caddies to work at a sanctioned tournament. However, DiCs are
responsible for evaluating a Tournament Sponsor's choice of Tournament
Assistants to ensure only qualified individuals fill such positions.

We realize the guidelines that we provided to our Tournament Directors will
impact how tournament funds are currently being distributed and some
tournament functions are performed.  Given that Tournament Directors will
be turning over proceeds to the Tournament Sponsor, the ACBL will do its
best to help Sponsors if they need to make changes to their practices and
procedures.  We anticipate that one of the changes that may need to be made
will involve a Tournament Sponsor identifying a person responsible for
managing and administering payment to its tournament staff.

Should you have any questions, please do not hesitate to reach out to me
via email or phone.

Sylvia Hardin
Director, Human Resources
and Organizational Excellence

American Contract Bridge League
6575 Windchase Blvd.
Horn Lake, MS 38637-1523
work - (662) 253-3107
cell - (901) 517-2941
www.acbl.org
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