[SBU Board] Fwd: Tournament Director Guidelines: Tournament Assistants and Caddies

[Ann Stephens]

OK, thanks


On Jan 2, 2015, at 2:44 PM, Jeff Ford via Sbuboard <sbuboard at mailman.celestial.com> wrote:

> I'm not sure how widely this email was circulated originally; apologies if you're getting a duplicate. The main thing of note is that it is ACBL policy that TD's can't directly pay caddies. They must give the money to one of us and we must pay the caddies.
> 
> I believe this is an attempt to make clear that whatever the caddies' employment relationship is, that relationship is with the unit, not the ACBL.
> 
> Jeff
> 
> ---------- Forwarded message ---------
> From: Sylvia Hardin <sylvia.hardin at acbl.org>
> Date: Fri Jan 02 2015 at 2:38:02 PM
> Subject: Tournament Director Guidelines: Tournament Assistants and Caddies
> To: <jeff.ford at gmail.com>
> 
> 
> Good Evening to All;
> 
> The ACBL recently sent out a communication piece to our Tournament Directors to provide guidelines on their working relationships with Tournament Assistants, Caddies and other individuals used by Tournament Sponsors to assist in performing duties necessary to run an ACBL sanctioned tournament.  ACBL Management also is currently evaluating the Tech Files to make sure our internal policies, procedures and processes developed over time provide a clear understanding for Tournament Directors as they navigate their working relationships with Units and Districts.  While some of our internal procedures and policies may be revised, one thing that will not change is ACBL's long-standing practice that Tournament Assistants, Caddies and other Unit/District (Tournament Sponsor) employees or contractors are NOT employees or contractors of the ACBL.
> 
> The attached document is a copy of the communication piece that was sent to Tournament Directors.  I thought it would be helpful for you to know the instructions that the ACBL has provided to its TDs as it may impact the method Tournament Sponsors use to perform certain tournament functions.  As noted below, the ACBL became aware that, in some situations for ease and convenience, the ACBL's Tournament Directors may have assisted the Tournament Sponsor in recruiting, determining pay rates, scheduling and/or paying Tournament Assistants, Caddies or other Unit/District (Tournament Sponsor) employees, contractors, or volunteers.
> 
> In summary, the communication to the ACBL's Tournament Directors instructed them to comply with the following guidelines:
> 
> *         Tournament Sponsors are required to make any payments (monetary or otherwise) to a Tournament Sponsor's employees, contractors or vendors, i.e. the DiC should not make any payments to the Tournament Sponsor's employees, contractors or vendors. Even though the DiC will not be making any payments, the duties of a DiC can still include accurate recording of revenues and expenses such as found on the tournament balance sheet.
> 
> *         The decision of how and when to pay the Tournament Sponsor's employees, contractors or vendors will be made by the Tournament Sponsor.  The Tournament Sponsor (units/districts) will identify those responsible for paying contractors/employees working tournaments and communicate this information to the DiC.
> 
> *         The DiC will not recruit/initially recommend Tournament Assistants/Caddies to work at a sanctioned tournament. However, DiCs are responsible for evaluating a Tournament Sponsor's choice of Tournament Assistants to ensure only qualified individuals fill such positions.
> 
> We realize the guidelines that we provided to our Tournament Directors will impact how tournament funds are currently being distributed and some tournament functions are performed.  Given that Tournament Directors will be turning over proceeds to the Tournament Sponsor, the ACBL will do its best to help Sponsors if they need to make changes to their practices and procedures.  We anticipate that one of the changes that may need to be made will involve a Tournament Sponsor identifying a person responsible for managing and  administering payment to its tournament staff.
> 
> Should you have any questions, please do not hesitate to reach out to me via email or phone.
> 
> <ACBL Logo for Email.jpg>Sylvia Hardin
> Director, Human Resources
> and Organizational Excellence
> 
> American Contract Bridge League
> 6575 Windchase Blvd.
> Horn Lake, MS 38637-1523
> work - (662) 253-3107
> cell - (901) 517-2941
> www.acbl.org
> 
>  
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