[SBU Board] Update on Virtual KO and Zoom question

[Karen Hudesman]

Thanks Scott for all your work On this.. I defer to whatever the group decides..
Karen

Sent from my iPhone

> On May 18, 2020, at 2:21 PM, Susan Cothern <4susancothern at gmail.com> wrote:
> 
> 
> Hi Scott:  Thanks for all your efforts on getting this KO coordinated.  I will defer to whatever you think is best.  
> 
> Susan
> 
>> On Mon, May 18, 2020 at 2:10 PM Scott Chupack <scottchupack at gmail.com> wrote:
>> To date, we have 12 teams signed up currently. 10 teams are in Open and 2 teams are in the 0-2500 bracket. I know of at least 3 pairs that have shown interest that haven't signed up yet. 3 of the 12 teams signed up this morning. At this point, I would expect 12-18 teams in Open and 2-6 teams in 0-2500.
>> 
>> Update on Zoom teleconferencing for the event:
>> 
>> First of all, 30 minutes before the match, we will have a Zoom lobby set up to provide walkthroughs if people are confused about setting up tables or just want to mingle.
>> 
>> Aaron Mohrman, who has been the person coordinating Zoom conferencing for the Mercercrest game has volunteered to offer to set tables up in Zoom for the KO (he is planning to play in the event). I spoke to him on Saturday in talking through the issues. There are several problems with implementing this, however
>> 
>> 1) If we were to implement, we would as people at check-in if they would ant to opt-in to Zoom.
>> 
>> 2) We have a 30 minute turnaround time between getting the line-ups and getting all the people to set up the tables. This adds another layer of complexity.
>> 
>> 3) There may be people that want to do Zoom, but haven't installed Zoom and/or played in the Mercercrest game. That leaves a lot of tech issues.
>> 
>> 4) If we do round-robin matches, we need to put people in different rooms a total of 3 times. If we do halftimes and people want to switch players, then they would have to be reseated.
>> 
>> 5) FWIW, Jenni have left the Zoom decisions to me, but doesn't want to be part of it.
>> 
>> ------
>> 
>> What I am leaning towards is the following options
>> 
>> 1) No Zoom
>> 
>> 2) If matches both want to play on Zoom, they need to set it up themselves.
>> 
>> 3)   If matches both want to play on Zoom, they need to set it up themselves or contact Aaron and coordinate directly, but not guaranteed
>> 
>> 4)  We try to allow all people who both want to play on Zoom that Aaron will try to set it up, but only starting with Round 2
>> 
>>  5)  We try to allow all people who both want to play on Zoom that Aaron will try to set it up.
>> 
>> I'm leaning towards options 2, 3, or 4 but would like any feedback you have.
>> 
>> Scott
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