[SBU Board] Update on Virtual KO and Zoom question

[Susan Cothern]

Hi Scott:  Thanks for all your efforts on getting this KO coordinated.  I
will defer to whatever you think is best.

Susan

On Mon, May 18, 2020 at 2:10 PM Scott Chupack <scottchupack at gmail.com>
wrote:

> To date, we have 12 teams signed up currently. 10 teams are in Open and 2
> teams are in the 0-2500 bracket. I know of at least 3 pairs that have shown
> interest that haven't signed up yet. 3 of the 12 teams signed up this
> morning. At this point, I would expect 12-18 teams in Open and 2-6 teams in
> 0-2500.
>
> Update on Zoom teleconferencing for the event:
>
> First of all, 30 minutes before the match, we will have a Zoom lobby set
> up to provide walkthroughs if people are confused about setting up tables
> or just want to mingle.
>
> Aaron Mohrman, who has been the person coordinating Zoom conferencing for
> the Mercercrest game has volunteered to offer to set tables up in Zoom for
> the KO (he is planning to play in the event). I spoke to him on Saturday in
> talking through the issues. There are several problems with implementing
> this, however
>
> 1) If we were to implement, we would as people at check-in if they would
> ant to opt-in to Zoom.
>
> 2) We have a 30 minute turnaround time between getting the line-ups and
> getting all the people to set up the tables. This adds another layer of
> complexity.
>
> 3) There may be people that want to do Zoom, but haven't installed Zoom
> and/or played in the Mercercrest game. That leaves a lot of tech issues.
>
> 4) If we do round-robin matches, we need to put people in different rooms
> a total of 3 times. If we do halftimes and people want to switch players,
> then they would have to be reseated.
>
> 5) FWIW, Jenni have left the Zoom decisions to me, but doesn't want to be
> part of it.
>
> ------
>
> What I am leaning towards is the following options
>
> 1) No Zoom
>
> 2) If matches both want to play on Zoom, they need to set it up themselves.
>
> 3)   If matches both want to play on Zoom, they need to set it up
> themselves or contact Aaron and coordinate directly, but not guaranteed
>
> 4)  We try to allow all people who both want to play on Zoom that Aaron
> will try to set it up, but only starting with Round 2
>
>  5)  We try to allow all people who both want to play on Zoom that Aaron
> will try to set it up.
>
> I'm leaning towards options 2, 3, or 4 but would like any feedback you
> have.
>
> Scott
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