[SBU Board] COVID-19: NLM Spring Sectional, Board Meetings, KO Sectional

Mon Mar 16 16:51:59 PDT 2020

Thank you Susan

Sent from my iPhone

> On Mar 16, 2020, at 1:20 PM, Susan Cothern <4susancothern at gmail.com> wrote:
> 
> 
> I spoke with Bev at the Union Hall this morning.  She was very nice (as usual) and very accommodating.  She stated that there will be no charge for cancelling our May dates.  I let her know we have a board meeting April 6th and will get back to her after that.  She understands that things are changing daily with the Covid-19 virus and is willing to work with us.  We are still on the books for the May dates at this time.
> 
> Susan
> 
>> On Mon, Mar 16, 2020 at 7:25 AM Ann Romeo <annromeo at gmail.com> wrote:
>> The NLM has to be canceled, per government regulations.
>> Re contacting Bothell, I can also contact Bev, but I think Susan is the right person, as she has the relationship.
>> I would love to wait on the KO Sectional cancellation, until the April meeting, but to be honest, not sure we'll know more in April than now.  On the other hand, if we cancel it, then some of our guesswork is erased.
>> I am a huge fan of telecommuting meetings, especially under these circs.  
>> I'll vote later today--this am is a bit of a zoo at work (closed the NY, MN office, someone's spouse has tested positive in MN, so they are in a tizzy right now).
>> 
>> FYI, Mercercrest is testing a way to play online tonight as a club, and will roll it out (hopefully) on Tuesday.  If it works out, might be an reasonable option for the clubs.  
>> Stay safe, wash hands, don't touch your face.
>> Ann Romeo
>> Personal email: annromeo at gmail.com
>> Local home: 206-526-0871
>> Work email: Ann.Romeo at ORCInternational.com
>> Work direct dial: 212-463-6331
>> My cell: 425-615-1413 (text ok)
>>  
>>  
>>  
>>  
>>  
>> 
>> 
>>> On Mon, Mar 16, 2020 at 1:41 AM Susan Cothern <4susancothern at gmail.com> wrote:
>>> I agree we should cancel the NLM Spring Sectional (and have voted to do so)
>>> 
>>> Thank you, JC, for holding at least the next board meeting via teleconference only
>>> 
>>> Lastly, I am happy to contact Bev via phone to discuss the possible cancellation/change fees if we do need to cancel the KO sectional, however, if we want to have a written record of email exchanges on this subject with Bev someone else will need to do it.  For some reason my emails do not get through to Bev.  JC, please advise if you would like me to go ahead and call her or if you would like someone else to email her.  At this point I am in favor of canceling the KO sectional also but agree this is something we most likely (depending on what we find out from Bev) can wait at least until the next board meeting to discuss.
>>> 
>>> Thank you,
>>> 
>>> Susan
>>> 
>>> 
>>> 
>>>> On Sun, Mar 15, 2020 at 6:53 PM JC Chupack <jc.chupack at gmail.com> wrote:
>>>> Hi all,
>>>> 
>>>> Given the latest CDC guidance on avoiding gatherings of 50+ people for the next 8 weeks (ending May 10) as well as social distancing guidance to help "flatten the curve" locally, there's a few key actions/changes I need to put before the board:
>>>> NLM Spring Sectional:  I ask the board to weigh in on whether to cancel the NLM Spring Sectional by voting here (login required to ensure only board members votes are counted):  https://forms.gle/zGScnyXtZeW8sfE57 
>>>> If we cancel, at our April board meeting, we will discuss and agree on how to compensate SBC for the cancellation. 
>>>> While we could wait for the April board meeting to decide, I see little reason to wait. The more notice we give to our players, the better. Submitting the "abstain" option on the form will, among other things, imply you prefer to wait on the discussion until April.
>>>> Procedurally, I believe we're okay to do this over email based on my read of the by-laws. I do know at least two board members besides myself who have suggested this action; thus even if we decide a formal motion is required, I can provide a second. If anyone disagrees, let me know. 
>>>> Board meetings:  Until otherwise stated, we will be holding board meetings via teleconference only, no physical location. I'll send out a conference bridge when we are a bit closer to the date.  If anyone has any concerns with this approach or would need additional assistance, please let me know.
>>>> KO Sectional: I believe it is unlikely we will be able to hold the KO sectional. However, no official guidance has extended to that date yet, and we have time still to make a decision. In planning/prep, though, I need a volunteer to call Bev at IUOE to inquire if there is need-by date from her side for the decision and confirm any expectations in terms of compensation in the event we cancel. 
>>>> For any cancellation and change, my priorities are to help continue to support a healthy bridge community in Seattle (literally and figuratively), by keeping players safe and keeping our great sites happy with us.  
>>>> 
>>>> If anyone has any further thoughts on actions needed or that we should be considering, or if anyone has procedural concerns with the above, please feel free to reply.
>>>> 
>>>> Thanks,
>>>> JC
>>>> 
>>>> -- 
>>>> JC Chupack
>>>> * Seattle ACBL Unit 446 President, Web/Email Admin, & Publicity Chair
>>>> * Lead Technical Product Manager, Zulily, Inc.
>>>> 
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