[SBU Board] Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30

Mon Sep 25 13:46:26 PDT 2017

Yep, and just to clarify, my intent is that there's discussion at the board
meeting and edits to the flyer for Friday accordingly.  But I need
everything else to be pretty locked down and overall content of the flyer
to be locked down.  Changing a session time on the flyer is not hard.
Removing a session is not hard.  Adding extra content (e.g., explanations,
parking/smoking warnings, lunch changes) is harder because I often have to
re-size and re-do the layout to make it work.

Because I'll be out of town and with only occasional internet access Oct
5-16, I want to get this to an "easy edit" state as opposed to having
harder edits, so that either someone else on the board can take on edits
and submission to ACBL while I'm gone or that I can manage it when I have
access without too much trouble.

That was the goal of the 9/30 deadline, which I recognize wasn't entirely
clear in my mail.  So, things that I'm expecting as late changes are the
start times and whether there is or isn't a third session.  By 9/30, I'd
like to ensure that we are in agreement on all other parts of the flyer,
such as content of each session, stratifications, things to highlight/note
(lunch, remodeled site), etc.

Hope that helps. I was *not* trying to preclude discussion at the next
board meeting; I took that as a given.  I just want everything else as
finalized as we can make it as well as having a good draft that helps us
get feedback toward that discussion in-meeting.

Thanks,
JC

--
JC Chupack
* Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack

On Mon, Sep 25, 2017 at 12:04 PM, Tim White <trkwhite at gmail.com> wrote:

> Sept meeting draft minutes captured:  "likely 10:30 and 3:00, with
> 30-minute shifts as required."
>
> Whether or not we agree with the accuracy of this capture is secondary,
> the times for all three sessions are an open issue to address & resolve.
>
> Tim
>
>
> On Sep 25, 2017, at 10:15 AM, Eric Sieg <easieg at gmail.com> wrote:
>
> My understanding was that the times we initially voted on were 10:30 and
> 3. I'm not sure where 11 came from - maybe some discussion at the end with
> concerns about start times?
>
> 10:30 and 3 is also more consistent with what we've done before. If we
> tried to start at 11 would Saturday also start at all? That seems like it
> would be confusing if not, but a really late lunch if so.
>
> Eric
>
> Raymond Miller wrote:
>
> One of Jenny's concerns was that the 3:30 game would not be over by 7:00.
> I believe there was significant input from the board to have the start
> times for those sessions as 3:00 and 7:30.  That should address this
> issue.  To be clear I did not think I was voting for a solution that would
> have an overlap between the two sessions and make it impossible for peoiple
> to play in the afternoon and evening.
>
> Ray
>
> On Mon, Sep 25, 2017 at 9:58 AM, Tim White <trkwhite at gmail.com> wrote:
>
>> Folks,
>>
>> The board must devote sufficient time on Oct 9 to resolve this, at least
>> for Feb.
>>
>> The sequence of the motions at the Sept meeting was:  1) go daylight in
>> Feb, 2) go daylight in July, 3) add a third session fast pairs in Feb &
>> Jul.  We knew there were co-lateral issues to be addressed.
>>
>> As I recall, the main premise for daylight was that it
>> would better dovetail with Saturday daylight schedules, and it fits with
>> the results of the survey of unit members a year or so ago where
>> approximately 60% preferred daytime schedules.  There was very little
>> discussion of the Friday evening session/event beyond having something for
>> working folks to play.  We didn't talk much, if at all, about Friday
>> session start times and the gaps between them.  Jenni's feedback, below,
>> mentions director coverage and cost issues and points out some potential
>> alternates to what's in the draft flyer.
>>
>> While the Friday AM setup/traffic concern should be manageable -- so long
>> as enough folks commit and show up on time -- the matter of the Friday
>> evening session seems more weighty to resolve with start time and cost
>> aspects.  Perhaps we're trying too hard to have it all -- going daytime
>> while retaining an evening session with only one event for an anticipated
>> small showing?
>>
>> Ahead of the Oct 9 board meeting, please review and give these matters
>> thought and be prepared to engage toward resolution.
>>
>> Thanks,
>> Tim
>>
>>
>>
>>
>>
>> On Sep 25, 2017, at 8:43 AM, JC Chupack <jc.chupack at gmail.com> wrote:
>>
>> Jenni,
>>
>> Thanks for the feedback. To sum up some related notes from the discussion
>> at the board meeting:
>>
>>    - I think we all agree there are challenges for setup starting 2
>>    hours earlier.  The board believes daytime sessions will get more players
>>    engaged and present on Friday, and we are seeing this same schedule in more
>>    sectionals across various areas.  Currently at our sectionals, very few 1pm
>>    players stay for the 7pm because it starts late.  The 7pm full/normal
>>    session also is challenging for turnaround to 10:30 start on Saturday.
>>    - The addition of the 7pm fast game was meant for working players
>>    without keeping the site open as late on Friday.  While we wouldn't
>>    prohibit the daytime players from playing it if it worked out, we agreed at
>>    the meeting that the schedule is not designed for this to be possible,
>>    easy, or likely.
>>
>> I'm sure there will be discussion based on feedback at the next board
>> meeting. I won't be present to convey the feedback, but I'm sure Ray,
>> Larry, and Tim will help convey this to the rest of the board.
>>
>> Thanks,
>> JC
>>
>> --
>> JC Chupack
>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>
>> On Sun, Sep 24, 2017 at 9:52 PM, Jennifer Carmichael <
>> jenni.carmichael at acbl.org> wrote:
>>
>>> Hi JC,
>>>
>>>
>>> I think there are problems with the proposed schedule for Friday.
>>>
>>>
>>>
>>>
>>>    - The 3:30 game may not even be finished by the time the 7 pm game
>>>    starts.
>>>    -  Even if we do manage to finish the game before the next one,
>>>    there will be no time for dinner. There aren't places nearby to eat, and
>>>    even if there were, there wouldn't be enough time. Players really don't
>>>    like being rushed like that.
>>>
>>>
>>>
>>> Possible solutions
>>>
>>>
>>>
>>>
>>>    - We could play only 24 boards (and that will still leave no time
>>>    for dinner).
>>>    - With only one event being offered, and that event being a fast
>>>    pairs, it seems the start time could be pushed back to 7:30 or even 8. I
>>>    would still recommend 24 boards for the evening, since it's an early start
>>>    time on Saturday.
>>>
>>>
>>> There are some other issues with having three sessions a day on Friday.
>>>
>>>
>>>    - We will need to bring in an extra director for Friday (which means
>>>    an extra day's hotel expenses + per diem).
>>>    - I don't know how you're planning on getting the playing area set
>>>    up, but there will be a huge time crunch, unless the plan is to set up the
>>>    evening before (in which case it's an extra day's rental + my time).
>>>    - Traffic will be an issue (although starting at 11 will probably
>>>    allow for most people to get there)
>>>
>>>
>>> It's an interesting experiment, but I think, in the end, this will be
>>> very costly for the tournament.
>>>
>>> Jenni
>>>
>>> ------------------------------
>>> *From:* JC Chupack <jc.chupack at gmail.com>
>>> *Sent:* Sunday, September 24, 2017 4:38:30 PM
>>> *To:* Matthew Koltnow; Jennifer Carmichael
>>> *Cc:* Raymond Miller; LARRY HOLDREN; Tim White
>>> *Subject:* Fwd: Draft Flyer - Sweetheart Sectional 2018 - Send feedback
>>> by 9/30
>>>
>>> Hi Matt & Jenni,
>>>
>>> As you've heard already, the board voted at our September meeting to
>>> make some adjustments to the Sweetheart Sectional schedule. I've prepared a
>>> draft flyer, as we are currently reviewing within the board toward
>>> finalizing with the ACBL in time for distribution at the Halloween
>>> sectional.  (Last year's flyer is also attached for reference.)  We would
>>> appreciate your thoughts and feedback before we finalize.
>>>
>>> Some callouts:
>>>
>>>    - Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added
>>>    (BAM removed)
>>>    - Strats for open events when a 0-2500 is present changed to 0-3000,
>>>    3000-5000, 5000+ per feedback from Jenni at last year's Sweetheart
>>>    (included in postmortem)
>>>
>>> Thank you in advance,
>>>
>>> JC
>>> --
>>> JC Chupack
>>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>>
>>> ---------- Forwarded message ----------
>>> From: JC Chupack <jc.chupack at gmail.com>
>>> Date: Sun, Sep 24, 2017 at 4:33 PM
>>> Subject: Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30
>>> To: Seattle ACBL Unit Board <sbuboard at mailman.celestial.com>
>>>
>>>
>>> Hi all,
>>>
>>> Please find attached a draft flyer for the 2018 Sweetheart Sectional.  A
>>> few notes on what has changed:
>>>
>>>    - Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added
>>>    (BAM removed)
>>>    - Strats for open events when a 0-2500 is present changed to 0-3000,
>>>    3000-5000, 5000+ per feedback from Jenni at last year's Sweetheart
>>>    (included in postmortem)
>>>
>>> I'm attaching last year's flyer for reference.
>>>
>>> Please note that I will *not* be at the board meeting in October. I'd
>>> like to get this finalized before I leave for my trip to avoid scrambling
>>> when I return.  Thus, I would appreciate it if the board could review by
>>> end of this month.  Specifically, I will be seeking sign-off from *Tim,
>>> Ray, and Larry* on the schedule and flyer before it is sent to the ACBL
>>> for approval. (I will send a separate thread to Matt and Jenni for comment
>>> and CC Tim, Ray, and Larry.)
>>>
>>> Thanks,
>>>
>>> JC
>>> --
>>> JC Chupack
>>> * Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack
>>>
>>>
>>
>>
>> _______________________________________________
>> Sbuboard mailing list
>> Sbuboard at mailman.celestial.com
>> http://mailman.celestial.com/mailman/listinfo/sbuboard
>>
>>
> _______________________________________________
> Sbuboard mailing listSbuboard at mailman.celestial.comhttp://mailman.celestial.com/mailman/listinfo/sbuboard
>
>
> _______________________________________________
> Sbuboard mailing list
> Sbuboard at mailman.celestial.com
> http://mailman.celestial.com/mailman/listinfo/sbuboard
>
>
>
> _______________________________________________
> Sbuboard mailing list
> Sbuboard at mailman.celestial.com
> http://mailman.celestial.com/mailman/listinfo/sbuboard
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.celestial.com/pipermail/sbuboard/attachments/20170925/27e8261e/attachment-0001.html>