<div dir="ltr"><div><div><div><div>Yep, and just to clarify, my intent is that there's discussion at the board meeting and edits to the flyer for Friday accordingly. But I need everything else to be pretty locked down and overall content of the flyer to be locked down. Changing a session time on the flyer is not hard. Removing a session is not hard. Adding extra content (e.g., explanations, parking/smoking warnings, lunch changes) is harder because I often have to re-size and re-do the layout to make it work. <br><br>Because I'll be out of town and with only occasional internet access Oct 5-16, I want to get this to an "easy edit" state as opposed to having harder edits, so that either someone else on the board can take on edits and submission to ACBL while I'm gone or that I can manage it when I have access without too much trouble. <br><br></div>That was the goal of the 9/30 deadline, which I recognize wasn't entirely clear in my mail. So, things that I'm expecting as late changes are the start times and whether there is or isn't a third session. By 9/30, I'd like to ensure that we are in agreement on all other parts of the flyer, such as content of each session, stratifications, things to highlight/note (lunch, remodeled site), etc.<br><br></div>Hope that helps. I was *not* trying to preclude discussion at the next board meeting; I took that as a given. I just want everything else as finalized as we can make it as well as having a good draft that helps us get feedback toward that discussion in-meeting. <br><br></div>Thanks,<br></div>JC<br><div><div><div><br></div></div></div></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature" data-smartmail="gmail_signature"><font face="arial, helvetica, sans-serif">--<font size="1"><font face="arial, helvetica, sans-serif" style="font-family:arial;font-size:small"><br><span style="font-family:arial"><font face="arial, helvetica, sans-serif"><span style="font-size:x-small">JC Chupack</span></font></span></font><div style="font-family:arial;font-size:small"><font face="arial, helvetica, sans-serif"><span style="font-family:arial"><font face="arial, helvetica, sans-serif"><span style="font-size:x-small">* Find me on Facebook, LinkedIn, Google+, or Twitter: jcchupack</span></font></span></font></div></font></font></div></div>
<br><div class="gmail_quote">On Mon, Sep 25, 2017 at 12:04 PM, Tim White <span dir="ltr"><<a href="mailto:trkwhite@gmail.com" target="_blank">trkwhite@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div style="word-wrap:break-word">Sept meeting draft minutes captured: "<span style="line-height:115%" lang="EN-CA">likely
10:30 and 3:00, with 30-minute shifts as required." </span><div><span style="line-height:115%" lang="EN-CA"><br></span></div><div><span style="line-height:115%" lang="EN-CA">Whether or not we agree with the accuracy of this capture is secondary, the times for all three sessions are an open issue to address & resolve.</span><span class="HOEnZb"><font color="#888888"><div><span style="line-height:13px"><br></span></div></font></span><div><span class="HOEnZb"><font color="#888888"><span style="line-height:13px">Tim<br></span></font></span><div><div class="h5"><div><br></div><div><br><div><div>On Sep 25, 2017, at 10:15 AM, Eric Sieg <<a href="mailto:easieg@gmail.com" target="_blank">easieg@gmail.com</a>> wrote:</div><br class="m_6830511806825550510Apple-interchange-newline"><blockquote type="cite">
<div bgcolor="#FFFFFF" text="#000000">My understanding was that
the times we initially voted on were 10:30 and 3. I'm not sure where 11
came from - maybe some discussion at the end with concerns about start
times?<br>
<br>
10:30 and 3 is also more consistent with what we've done before. If we
tried to start at 11 would Saturday also start at all? That seems like
it would be confusing if not, but a really late lunch if so.<br>
<br>
Eric<br>
<br>
<span>Raymond Miller wrote:</span><br>
<blockquote type="cite">
<div dir="ltr">One of Jenny's concerns was that the 3:30 game would
not be over by 7:00. I believe there was significant input from the
board to have the start times for those sessions as 3:00 and 7:30. That
should address this issue. To be clear I did not think I was voting
for a solution that would have an overlap between the two sessions and
make it impossible for peoiple to play in the afternoon and evening. <div><br></div><div>Ray</div></div>
<div class="gmail_extra"><br><div class="gmail_quote">On Mon, Sep 25,
2017 at 9:58 AM, Tim White <span dir="ltr"><<a href="mailto:trkwhite@gmail.com" target="_blank">trkwhite@gmail.com</a>></span>
wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div style="word-wrap:break-word">Folks,<div><br></div><div>The board must
devote sufficient time on Oct 9 to resolve this, at least for Feb.<div><br></div><div>The
sequence of the motions at the Sept meeting was: 1) go daylight in
Feb, 2) go daylight in July, 3) add a third session fast pairs in Feb
& Jul. We knew there were co-lateral issues to be addressed. </div><div><br></div><div>As
I recall, the main premise for daylight was that it
would better dovetail with Saturday daylight schedules, and it fits with
the results of the survey of unit members a year or so ago where
approximately 60% preferred daytime schedules. There was very little
discussion of the Friday evening session/event beyond having something
for working folks to play. We didn't talk much, if at all, about Friday
session start times and the gaps between them. Jenni's feedback,
below, mentions director coverage and cost issues and points out some
potential alternates to what's in the draft flyer.</div><div><br></div><div>While
the Friday AM setup/traffic concern should be manageable -- so long as
enough folks commit and show up on time -- the matter of the Friday
evening session seems more weighty to resolve with start time and cost
aspects. Perhaps we're trying too hard to have it all -- going daytime
while retaining an evening session with only one event for an
anticipated small showing?</div><div><br></div><div>Ahead of the Oct 9
board meeting, please review and give these matters thought and be
prepared to engage toward resolution.</div><div><br></div><div>Thanks,</div><div>Tim</div><div><div class="m_6830511806825550510h5"><div><br></div><div> <br><div><div><br></div><div><br></div><div><br><div><div>On
Sep 25, 2017, at 8:43 AM, JC Chupack <<a href="mailto:jc.chupack@gmail.com" target="_blank">jc.chupack@gmail.com</a>>
wrote:</div><br class="m_6830511806825550510m_395457830881582546Apple-interchange-newline"><blockquote type="cite"><div dir="ltr"><div><div><div>Jenni,</div><div><br></div><div>Thanks
for the feedback. To sum up some related notes from the discussion at
the board meeting:</div><div><ul><li> I think we all agree there are
challenges for setup starting 2 hours earlier. The board believes
daytime sessions will get more players engaged and present on Friday,
and we are seeing this same schedule in more sectionals across various
areas. Currently at our sectionals, very few 1pm players stay for the
7pm because it starts late. The 7pm full/normal session also is
challenging for turnaround to 10:30 start on Saturday.</li><li>The
addition of the 7pm fast game was meant for working players without
keeping the site open as late on Friday. While we wouldn't prohibit the
daytime players from playing it if it worked out, we agreed at the
meeting that the schedule is not designed for this to be possible, easy,
or likely. </li></ul>I'm sure there will be discussion based on
feedback at the next board meeting. I won't be present to convey the
feedback, but I'm sure Ray, Larry, and Tim will help convey this to the
rest of the board.<br></div></div><div><br></div>Thanks,<br></div>JC<br></div><div class="gmail_extra"><br clear="all"><div><div class="m_6830511806825550510m_395457830881582546gmail_signature" data-smartmail="gmail_signature"><font face="arial, helvetica,
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<br><div class="gmail_quote">On Sun, Sep 24, 2017 at 9:52 PM, Jennifer
Carmichael <span dir="ltr"><<a href="mailto:jenni.carmichael@acbl.org" target="_blank">jenni.carmichael@acbl.org</a>></span>
wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div id="m_6830511806825550510m_395457830881582546m_-3151975757822596309divtagdefaultwrapper" style="font-size:12pt;font-family:Calibri,Helvetica,sans-serif" dir="ltr"><p>Hi JC,</p><p><br>
</p><p>I think there are problems with the proposed schedule for
Friday. </p><p><br>
</p><div><br class="m_6830511806825550510m_395457830881582546webkit-block-placeholder"></div>
<ul style="margin-bottom:0px;margin-top:0px">
<li>T<span style="font-size:12pt">he 3:30 game may not even be finished
by the time the 7 pm game starts.</span></li><li><span style="font-size:12pt"> </span>Even if we do manage to finish the game
before the next one, there will be no time for dinner. There aren't
places nearby to eat, and even if there were, there wouldn't be enough
time. Players really don't like being
rushed like that. </li></ul><div><br class="m_6830511806825550510m_395457830881582546webkit-block-placeholder"></div><p><br>
</p><p>Possible solutions</p><p><br>
</p><div><br class="m_6830511806825550510m_395457830881582546webkit-block-placeholder"></div>
<ul style="margin-bottom:0px;margin-top:0px">
<li>We could play only 24 boards (and that will still leave no time for
dinner).</li><li>With only one event being offered, and that event being
a fast pairs, it seems the start time could be pushed back to 7:30 or
even 8. I would still recommend 24 boards for the evening, since it's an
early start time on Saturday.</li></ul>
<div><br>
</div>
<div>There are some other issues with having three sessions a day on
Friday. </div>
<div><br>
</div>
<div>
<ul style="margin-bottom:0px;margin-top:0px">
<li>We will need to bring in an extra director for Friday (which means
an extra day's hotel expenses + per diem). <br>
</li><li>I don't know how you're planning on getting the playing area
set up, but there will be a huge time crunch, unless the plan is to set
up the evening before (in which case it's an extra day's rental + my
time). </li><li>Traffic will be an issue (although starting at 11 will
probably allow for most people to get there)</li></ul>
<div><br>
</div>
<div>It's an interesting experiment, but I think, in the end, this will
be very costly for the tournament.</div>
</div>
<div><br>
</div>
<div>Jenni</div><div><br class="m_6830511806825550510m_395457830881582546webkit-block-placeholder"></div>
</div>
<hr style="display:inline-block;width:98%">
<div id="m_6830511806825550510m_395457830881582546m_-3151975757822596309divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" face="Calibri, sans-serif"><b>From:</b>
JC Chupack <<a href="mailto:jc.chupack@gmail.com" target="_blank">jc.chupack@gmail.com</a>><br>
<b>Sent:</b> Sunday, September 24, 2017 4:38:30 PM<br>
<b>To:</b> Matthew Koltnow; Jennifer Carmichael<br>
<b>Cc:</b> Raymond Miller; LARRY HOLDREN; Tim White<br>
<b>Subject:</b> Fwd: Draft Flyer - Sweetheart Sectional 2018 - Send
feedback by 9/30</font>
<div> </div>
</div><div><div class="m_6830511806825550510m_395457830881582546h5">
<div>
<div dir="ltr">
<div>Hi Matt & Jenni,<br>
<br>
</div>
As you've heard already, the board voted at our September meeting to
make some adjustments to the Sweetheart Sectional schedule. I've
prepared a draft flyer, as we are currently reviewing within the board
toward finalizing with the ACBL in time for distribution
at the Halloween sectional. (Last year's flyer is also attached for
reference.) We would appreciate your thoughts and feedback before we
finalize.<br>
<br>
Some callouts:<br>
<ul>
<li>Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added
(BAM removed)</li><li>Strats for open events when a 0-2500 is present
changed to 0-3000, 3000-5000, 5000+ per feedback from Jenni at last
year's Sweetheart (included in postmortem)</li></ul><p>Thank you in
advance,</p><p>JC<br>
</p>
<div>
<div>
<div>
<div class="m_6830511806825550510m_395457830881582546m_-3151975757822596309gmail_signature"><font face="arial, helvetica, sans-serif">--<font size="1"><font style="font-family:arial;font-size:small" face="arial, helvetica,
sans-serif"><br>
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sans-serif"><span style="font-size:x-small">JC Chupack</span></font></span></font>
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helvetica, sans-serif"><span style="font-family:arial"><font face="arial, helvetica, sans-serif"><span style="font-size:x-small">*
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<br>
<div class="gmail_quote">---------- Forwarded message ----------<br>
From: <b class="gmail_sendername">JC Chupack</b> <span dir="ltr"><<a href="mailto:jc.chupack@gmail.com" target="_blank">jc.chupack@gmail.com</a>></span><br>
Date: Sun, Sep 24, 2017 at 4:33 PM<br>
Subject: Draft Flyer - Sweetheart Sectional 2018 - Send feedback by 9/30<br>
To: Seattle ACBL Unit Board <<a href="mailto:sbuboard@mailman.celestial.com" target="_blank">sbuboard@mailman.celestial.co<wbr>m</a>><br>
<br>
<br>
<div dir="ltr">
<div>Hi all,<br>
<br>
</div>
Please find attached a draft flyer for the 2018 Sweetheart Sectional. A
few notes on what has changed:<br>
<ul>
<li>Friday times shifted to 11am & 3:30pm, with 7pm fast pairs added
(BAM removed)</li><li>Strats for open events when a 0-2500 is present
changed to 0-3000, 3000-5000, 5000+ per feedback from Jenni at last
year's Sweetheart (included in postmortem)</li></ul><p>I'm attaching
last year's flyer for reference. </p><p>Please note that I will *not*
be at the board meeting in October. I'd like to get this finalized
before I leave for my trip to avoid scrambling when I return. Thus, I
would appreciate it if the board could review by end of this month.
Specifically, I will
be seeking sign-off from <span style="background-color:rgb(255,255,0)"><b>Tim,
Ray, and Larry</b></span> on the schedule and flyer before it is sent
to the ACBL for approval. (I will send a separate thread to Matt and
Jenni for comment and CC Tim, Ray, and
Larry.)<br>
</p><p>Thanks,</p><p>JC<br>
</p>
<div>
<div>
<div>
<div class="m_6830511806825550510m_395457830881582546m_-3151975757822596309gmail-m_3232301624708358015gmail_signature"><font face="arial, helvetica, sans-serif">--<font size="1"><font style="font-family:arial;font-size:small" face="arial, helvetica,
sans-serif"><br>
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sans-serif"><span style="font-size:x-small">JC Chupack</span></font></span></font>
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helvetica, sans-serif"><span style="font-family:arial"><font face="arial, helvetica, sans-serif"><span style="font-size:x-small">*
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</font></font></div>
</div>
</div>
</div>
</div>
</div>
<br>
</div>
</div>
</div>
</div>
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