[SBU Board] 2018 Sun Tan Sectional

[Eric Sieg]

Hi All,

One piece of info to add to this: I asked Stan Roberts if there was way 
we could apologize or make up for the fact we've had so many tournaments 
right next to his club. His #1 request was to try to hold 1 sectional in 
Kent per year, both for the people down there and so that he could keep 
his club open.

Even though I am a proponent of shifting to earlier Friday stuff for 
daylight sectionals as an experiment next year, I would personally be a 
fan of doing the 3 days at Kent even if we aren't able to shift early. I 
look forward to discussing this more Monday night.

Eric

Tim White wrote:
> With the loss of Forest Ridge School as our Sun Tan Sectional site 
> -- as a result of them changing their facility rental policy -- the 
> board's Tournament Sites Committee has been working to develop 
> site/date alternatives for the 2018 tournament.  The purpose of this 
> email is to provide an update on developments.  Please make every 
> effort to review and consider this material in preparation to chart a 
> course for the 2018 Sun Tan sectional during our board meeting Monday 
> evening.
>
> *Bothell *-- According to Bev Colegrove, the IUOE 302 2018 training 
> schedule is not expected to be completed and approved until at least 
> late October.  She said July is usually open on their calendar, so it 
> is likely we could get the classrooms for one of our weekends, but she 
> can't commit at this time.  Keep in mind if we were to go to Bothell 
> in July we could then likely be there for three successive tournaments 
> in 2018 -- May, July and October.
>
> *Kent Commons West Gym* -- Doug Siegert reports that the West Gym just 
> became available all three days of the June 29 - July 1 weekend (one 
> of our three alternative weekends).  He is holding it for us, but we 
> owe him a yes or no answer for both July 14&15 (Sat-Sun) and June 29 - 
> July 1 (Fri-Sun) on Tuesday.  Rental cost for 3 days @ $785/day plus a 
> WAG $150 janitorial fee = $2,505.  A third session on Friday would 
> extend occupancy ~5 hours and increase cost ~$175. This is the only 
> site that can commit to us now.  We would need to re-visit the plan 
> for a third session on Friday, given associated added facility and 
> other costs.  We don't know when there will be another opportunity for 
> a south-end sectional -- Kent Commons is heavily booked throughout the 
> year.  I've asked Matt if he would support a sanction for June 29 - 
> July 1, but he is busy in Seaside and I haven't yet heard back from him.
>
> *Mercer Island High School Upper Commons* -- Alex Schwenke says the 
> upper commons is generally available in the summer, however that is 
> when the custodial staff waxes the floor.  Asked her to check on 
> whether they have a waxing schedule for summer 2018 or, if they don't, 
> an estimate of when they will have one.  Price for the upper commons 
> is $35/hr rent plus $55/hr custodial coverage = $90/hour.  Hours of 
> occupancy Friday that overlap with regular staffing shift could drop 
> to $80/hour.  Including a third session Friday evening would extend 
> occupancy ~5 hours and up the cost ~$450.  If we were to revert to two 
> sessions Friday, a ballpark cost would be 3 days x 11 hours/day @ $90 
> = $2,970 (or a bit less with lower custodian rate for part of Friday). 
>  This site continues to appear to be a very good prospect for the Sun 
> Tan on an annual basis -- 2019 & on, if not for 2018.  We would need 
> to re-visit the plan for a third session on Friday, given associated 
> added facility and other costs.  We'd need to get the floor waxing 
> scheduling sorted out near term and going forward.
>
> *North Seattle College* -- Patti reports they are very much in flux. 
>  They are bringing on a new facility coordinator, they are considering 
> raising their rental fees, parking fees on Friday could enter the 
> picture, and they will not be in position to discuss prospective 
> rentals until November at the earliest.
>
> *Vasa *-- Not available for our July 13-15, 2018 dates.  Vasa is 
> heavily booked throughout the summer.  Keep in mind, if we were to go 
> to Vasa in July in addition to February, it would be twice there in 
> the first three 2018 sectionals.
>
> Based on the above, it appears we have the following options on Monday 
> evening (absent further developments):
>
> 1.  Approve going to Kent Commons Fri-Sun, June 29 - July 1, 2018, and 
> set occupancy durations (Friday 3rd session?).
>
> 2.  Approve going to Kent Commons Sat-Sun, July 14-15, 2018.
>
> 3.  Have no Sun Tan sectional in 2018.  Something to consider with 
> this option is that according to Bev there is the possibility of a 
> conflict at Bothell with our Oct 2018 dates (we wouldn't want to end 
> up with only 2 sectionals in 2018).
>
> 4.  Release the holds on Kent and defer a decision on the tournament 
> pending additional information from MIHS and Bothell.
>
> (Note, choices 2 and 3 would modestly de-conflict some dates from 
> local club game dates.)
>
> Thanks,
> Tim
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