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</head><body bgcolor="#FFFFFF" text="#000000">Hi All,<br>
<br>
One piece of info to add to this: I asked Stan Roberts if there was way
we could apologize or make up for the fact we've had so many tournaments
right next to his club. His #1 request was to try to hold 1 sectional
in Kent per year, both for the people down there and so that he could
keep his club open.<br>
<br>
Even though I am a proponent of shifting to earlier Friday stuff for
daylight sectionals as an experiment next year, I would personally be a
fan of doing the 3 days at Kent even if we aren't able to shift early. I
look forward to discussing this more Monday night.<br>
<br>
Eric<br>
<br>
<span>Tim White wrote:</span><br>
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With the loss of Forest Ridge School as our Sun Tan Sectional site -- as
a result of them changing their facility rental policy -- the board's
Tournament Sites Committee has been working to develop site/date
alternatives for the 2018 tournament. The purpose of this email is to
provide an update on developments. Please make every effort to review
and consider this material in preparation to chart a course for the 2018
Sun Tan sectional during our board meeting Monday evening.
<div><div><br></div><div><b>Bothell </b>-- According to Bev Colegrove,
the IUOE 302 2018 training schedule is not expected to be completed and
approved until at least late October. She said July is usually open on
their calendar, so it is likely we could get the classrooms for one of
our weekends, but she can't commit at this time. Keep in mind if we
were to go to Bothell in July we could then likely be there for three
successive tournaments in 2018 -- May, July and October. </div><div><br></div><div><b>Kent
Commons West Gym</b> -- Doug Siegert reports that the West Gym just
became available all three days of the June 29 - July 1 weekend (one of
our three alternative weekends). He is holding it for us, but we owe
him a yes or no answer for both July 14&15 (Sat-Sun) and June 29 -
July 1 (Fri-Sun) on Tuesday. Rental cost for 3 days @ $785/day plus a
WAG $150 janitorial fee = $2,505. A third session on Friday would
extend occupancy ~5 hours and increase cost ~$175. This is the only site
that can commit to us now. We would need to re-visit the plan for a
third session on Friday, given associated added facility and other
costs. We don't know when there will be another opportunity for a
south-end sectional -- Kent Commons is heavily booked throughout the
year. I've asked Matt if he would support a sanction for June 29 - July
1, but he is busy in Seaside and I haven't yet heard back from him.</div><div><div><br></div><div><b>Mercer
Island High School Upper Commons</b> -- Alex Schwenke says the upper
commons is generally available in the summer, however that is when the
custodial staff waxes the floor. Asked her to check on whether they
have a waxing schedule for summer 2018 or, if they don't, an estimate of
when they will have one. Price for the upper commons is $35/hr rent
plus $55/hr custodial coverage = $90/hour. Hours of occupancy Friday
that overlap with regular staffing shift could drop to $80/hour.
Including a third session Friday evening would extend occupancy ~5
hours and up the cost ~$450. If we were to revert to two sessions
Friday, a ballpark cost would be 3 days x 11 hours/day @ $90 = $2,970
(or a bit less with lower custodian rate for part of Friday). This site
continues to appear to be a very good prospect for the Sun Tan on an
annual basis -- 2019 & on, if not for 2018. We would need to
re-visit the plan for a third session on Friday, given associated added
facility and other costs. We'd need to get the floor waxing scheduling
sorted out near term and going forward. </div><div><br></div><div><b>North
Seattle College</b> -- Patti reports they are very much in flux. They
are bringing on a new facility coordinator, they are considering raising
their rental fees, parking fees on Friday could enter the picture, and
they will not be in position to discuss prospective rentals until
November at the earliest.</div><div><br></div><div><b>Vasa </b>-- Not
available for our July 13-15, 2018 dates. Vasa is heavily booked
throughout the summer. Keep in mind, if we were to go to Vasa in July
in addition to February, it would be twice there in the first three 2018
sectionals.</div><div><br></div><div>Based on the above, it appears we
have the following options on Monday evening (absent further
developments):</div><div><br></div><div>1. Approve going to Kent
Commons Fri-Sun, June 29 - July 1, 2018, and set occupancy durations
(Friday 3rd session?).</div><div><br></div><div>2. Approve going to
Kent Commons Sat-Sun, July 14-15, 2018.</div><div><br></div><div>3.
Have no Sun Tan sectional in 2018. Something to consider with this
option is that according to Bev there is the possibility of a conflict
at Bothell with our Oct 2018 dates (we wouldn't want to end up with only
2 sectionals in 2018).</div><div><br></div><div>4. Release the holds
on Kent and defer a decision on the tournament pending additional
information from MIHS and Bothell.</div><div><br></div><div>(Note,
choices 2 and 3 would modestly de-conflict some dates from local club
game dates.)</div><div><br></div><div>Thanks,</div><div>Tim</div></div></div>
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