<div dir="ltr"><div>Hi all,</div><div><br></div><div>Based on discussion from our board meeting the other day, I've made a few updates to tournament tracking. </div><div><br></div><div>You can find 3 new spreadsheets on JC's new Google Drive share "SBU 446 Unit Board Sharing"<font color="#000000" face="Times New Roman" size="3">
under "Board Policies and Procedures". [ JC / Susan: Is this the right spot? I found old versions of the files there and replaced them. We can move them if appropriate. ]</font></div><div><font color="#000000" face="Times New Roman" size="3"><br></font></div><div><font color="#000000" face="Times New Roman" size="3">They are:</font></div><ul><li><font color="#000000" face="Times New Roman" size="3">CaddiesNeeded.xlsx </font></li><li><font color="#000000" face="Times New Roman" size="3">Tournament Task Tracker.xlsx. </font></li><li><font color="#000000" face="Times New Roman" size="3">SBU446_Tournaments.xlsx </font></li></ul><div><font color="#000000" face="Times New Roman" size="3">Here are a few notes for each. Comments / changes welcome.</font></div><p><font color="#000000" face="Times New Roman" size="3">CaddiesNeeded: </font></p><ul><li><font color="#000000" face="Times New Roman" size="3">At least 60 days ahead of the tournament, Patti (the Caddy Master) should update the spreadsheet should have a new tab (copy and pasted from the previous) and updated with the information that's relevant to the tournament (tournament name, date, sessions.</font></li><li><font color="#000000" face="Times New Roman" size="3">Patti should send an email to the DIC to request the per-session number of caddie's needed. I'd suggest copy-pasting the template into the email so that it's easy for the DIC to fill it in (see below).</font></li><li><font color="#000000" face="Times New Roman" size="3">At least 30 days ahead of the tournament, Patti should assign caddies, adding names to the template. (30 days may not be realistic... we can update this as appropriate.)</font></li><li><font color="#000000" face="Times New Roman" size="3">On the first day of the tournament, Patti should bring a print-out of the page so that it is available to co-chairs.</font></li></ul><div><font color="#000000" face="Times New Roman" size="3">Tournament Task Tracker: Besides a few logistical updates to make it work a little better, I made the following changes:</font></div><ul><li><font color="#000000" face="Times New Roman" size="3">Added "Request Caddy Numbers from DIC", 60 days</font></li><li><font color="#000000" face="Times New Roman" size="3">Added "Assign Caddies", 30 days</font></li><li><font color="#000000" face="Times New Roman" size="3">Added "Provide Caddies Needed List, 0 days</font></li><li><font color="#000000" face="Times New Roman" size="3"><br></font></li><li><font color="#000000" face="Times New Roman" size="3">Added "Confirm Availability of Flyers for Next Sectional", assigned to JC / Publicity, 30 days.</font></li><li><font color="#000000" face="Times New Roman" size="3">Added "Provide Flyers for Next Sectional", assigned to JC / Publicity, 0 days.</font></li><li><font color="#000000" face="Times New Roman" size="3"><br></font></li><li><font color="#000000" face="Times New Roman" size="3">Changed "Send Email Blast" to 30 days. Not just so that I wouldn't have an overdue item appear in red when I send out this email. Also so that the email arrives closer to the tournament so is a fresher reminder to folks receiving it. We can adjust timing as you see fit. Because of the ACBLs new email service, we can control the timing. I currently plan to send it on June 23. Note that the email will go to 4k+ members in Washington plus Portland area and Western BC. We have the option of sending 2k+ letters (at our expense) to people who aren't available via email, but I can't imagine that we'd want to. </font></li></ul><div><font color="#000000" face="Times New Roman" size="3">SBU446_Tournaments:</font></div><ul><li><font color="#000000" face="Times New Roman" size="3">No significant changes. This is an overview of our upcoming tournaments, with high-level checklist and list of venues. </font></li></ul><div><font color="#000000" face="Times New Roman" size="3">I think that's it. Let me know if you have any questions or comments.</font></div><div><font color="#000000" face="Times New Roman" size="3"><br></font></div><div><font color="#000000" face="Times New Roman" size="3">Thanks,</font></div><div><font color="#000000" face="Times New Roman" size="3">David</font></div><div><font color="#000000" face="Times New Roman" size="3"><br></font></div><div><font color="#000000" face="Times New Roman" size="3"><br></font></div><div><font color="#000000" face="Times New Roman" size="3"><br></font></div><div><font color="#000000" face="Times New Roman" size="3"><table width="286" style="width:215pt;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0">
<colgroup><col width="178" style="width:134pt">
<col width="108" style="width:81pt">
<tbody><tr height="112" style="height:84pt">
<td width="178" height="112" style="border-width:0.5pt 0px;border-style:solid none;border-color:rgb(165,165,165) rgb(123,123,123);width:134pt;height:84pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none;background-color:transparent">Session</td>
<td width="108" style="border-width:0.5pt 0px;border-style:solid none;border-color:rgb(165,165,165) rgb(123,123,123);width:81pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none;background-color:transparent">Number
of Caddies needed (from DIC)</td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="background:rgb(237,237,237);border:0px rgb(123,123,123);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none">Friday
Setup</td>
<td style="background:rgb(237,237,237);border:0px rgb(123,123,123);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none"></td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="border:0px rgb(123,123,123);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none;background-color:transparent">Friday Aft</td>
<td style="border:0px rgb(123,123,123);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none;background-color:transparent"></td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="background:rgb(237,237,237);border:0px rgb(123,123,123);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none">Friday
Eve</td>
<td style="background:rgb(237,237,237);border:0px rgb(123,123,123);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none"></td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="border:0px rgb(123,123,123);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none;background-color:transparent">Saturday Aft</td>
<td style="border:0px rgb(123,123,123);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none;background-color:transparent"></td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="background:rgb(237,237,237);border:0px rgb(123,123,123);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none">Saturday
Eve</td>
<td style="background:rgb(237,237,237);border:0px rgb(123,123,123);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none"></td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="border:0px rgb(123,123,123);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none;background-color:transparent">Sunday Swiss</td>
<td style="border:0px rgb(123,123,123);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none;background-color:transparent"></td>
</tr>
<tr height="28" style="height:21pt">
<td height="28" style="background:rgb(237,237,237);border-width:0px 0px 0.5pt;border-style:none none solid;border-color:rgb(123,123,123) rgb(123,123,123) rgb(165,165,165);height:21pt;color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:700;text-decoration:none">Sunday Takedown</td>
<td style="background:rgb(237,237,237);border-width:0px 0px 0.5pt;border-style:none none solid;border-color:rgb(123,123,123) rgb(123,123,123) rgb(165,165,165);color:rgb(123,123,123);font-family:Calibri,sans-serif;font-size:16pt;font-weight:400;text-decoration:none"></td>
</tr>
</tbody></colgroup></table><br></font></div></div>