[SBU Board] Bothell Quick Look Post Morem

[Tim White]

Tournament chairs normally lead on the tournament post mortem.  As we will not have a board meeting in June, I'd like to get the ball rolling.  Please add your observations and comments.

We have a great relationship with Bev Colgrove of IUOE Local 302 (and it’s important to maintain it).  She went out of her way to be extra helpful this time – perhaps because we had been proactive to work with her on setting aside windows of time during the weekend when the union could meet in the classrooms if they needed to do so.  She set the latch on the janitorial door to “unlocked” and taped it over with strapping tape to keep it that way.  She put an extra note up for the IUOE’s weekend cleaning crew to keep the door unlocked. She showed me how to shut off the flush valve of the toilets in the event one continued to run (as apparently they have recently).  We were able to introduce Monty to Bev.

When we checked in a the front desk Friday morning to pay rental fees, pick up keys, and ask for the microphone, we also asked Bev if there was a kitchen cart we could use to help in our hospitality effort.  She opened the kitchen and got a cart out for us.  When the tournament concludes, we leave it in the hallway down toward the janitorial closet.


The team did a fine job with setting up, running the sessions, and tearing down.  Mike and I stayed well coordinated on custody of the facility key and the lead role on “last one out” at night and locking up. 


I heard many complements about the facility and tournament.  There was a comment that is was too warm Saturday evening.  I checked the thermostat and the temperature was 75 degrees.  The thermostat was set at 85 degrees and in cooling mode – i.e. their was no air conditioning running.  Someone had fiddled with the settings.  Our ability to set the mode and temperature on the thermostat was one of our “secrets.”  Apparently the secret is out, so this is something we’ll have to keep an eye on going forward.


By far the greatest amount of feedback I got was on session start times – lots folks said they wanted morning and afternoon.  Evening sessions were even more poorly attended at this tournament than in the past.  Afternoon/evening session table counts: Friday 51.5/28.0, Saturday 68.5/41.5, Sunday 38.5/21.0.  Discussed with Ann the idea of running another unit survey on session start times – and this time to also ask about which of our four tournaments would be most favored to have daylight sessions vs. afternoon & evening.


Mike, Ray, Eric and Tim caucused briefly with Jenni Sunday evening about how to set up the Monday Swiss events.  Discussed bracketed vs partially bracketed vs not bracketed and number of rounds and boards per round.  Actual set ups of course depend on number of teams entering, but it seems like each tournament we end sorting out the general set up approach in real time – something to address in a future board meeting. 


ACBL Live was down overnight Saturday night and again Monday night.  Directors were instructed to send game files to HQ for posting and generation of emails with links.  As I write this Tuesday AM it is still down.


Mike and I (and Jenni) took a lot of pics of winners and sent them to David W.  Not all winners wanted their pics taken.


Table count and masterpoint list are not yet posted on ACBL website.  Preliminary numbers from Jenni on table count showed 331.0 tables vs. 321.0 last year.


Thanks,
Tim
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