[SBU Board] Tournament Sites Committee Backgrounder and Priority Actions

[Eric Sieg]

Has anyone explored holding one of these at our clubs? I've seen some 
mention of units doing this in other locations. We obviously can't run 
the entire thing at one location, but what about Open at EBC and all the 
limited events (0-200, 0-750, 0-2500) at SBC? Might be worth 
considering, especially for our less attended tournaments (Summer/Fall).

There are obviously some things to work through like making sure two 
locations are broadcast, starting the 2nd site 30 minutes later (if 
allowed w/o messing up scoring) so if there IS a confusion people have 
time to get there, etc. However, it'd be cool to hand over the $$ we are 
giving to organizations that have nothing to do with bridge to the club 
owners instead. In addition, cutting down on the general pain of 
setup/tear down for one tournament seems beneficial as well.

Breakdown from last year (looking at the biggest sessions):
July:
Friday: 22.5 Open and 21.5 limited
Saturday: 26 Open and 27 limited
Sunday: 31 Open and 3 in the 0-200

October:
Friday: 21 Open and 14 Limited
Saturday: 13 Open and 25 Limited
Sun: 13 Open and 20 Limited

Eric

Tim White wrote:
> As captured in the draft minutes of our January 8 board meeting, the 
> board's Tournament Sites Committee (TSC) members for 2018 are Ann, 
> Patti, Larry, Monty, Tracey, Eric and Tim.  Welcome to (welcome back 
> to veterans of) the TSC!   Thank you for volunteering to serve in this 
> way. The TSC has been an enjoyable, and at times challenging, 
> experience in planning future tournament sites and dates.
>
> The purpose of this email is to share background information and 
> establish current priority actions of the TSC.  I'm sending it to the 
> entire board, as those who are not TSC members (1) are encouraged to 
> assist with some TSC efforts and (2) may benefit from insight into the 
> TSC's past and present activities when considering TSC-recommended 
> tournament lineups that will be brought to the full board for approval 
> during 2018.
>
> Background information on the TSC, and notes on some of our primary 
> tournament sites, is provided in the attached Word file.
>
> Current priority actions of the TSC are listed here; please follow up 
> as indicated:
>
> 1. *Ann *- Please check-in with Susie to seek a first right of refusal 
> for Vasa as a placeholder/fallback site for the 2019 Sweetheart 
> sectional.  The weekend of interest, again situated on the calendar 
> between the Bellingham Sectional and Vancouver WA Regional, is 
> February 16-18, 2019.
>
> 2. *John* - Please engage with Clay Laughary, and the MIHS facility 
> rental focal, to acquire a near-term understanding of dates of 
> availability and rental terms for the MIHS Upper Commons as a 
> candidate site for the 2019 Sun Tan sectional.
>
> 3. *Tim* - Construct the 2019 Unit 446 Tournament Planning Calendar 
> and populate it with known constraints.  When sufficiently mature, 
> link it in Google docs in a manner like that of the 2018 calendar, 
> with Eric's help as needed :-), for easy reference (non-password 
> protected) by all board members.
>
> 4. *All board members* - Please activate your networks, put on your 
> thinking caps, and cast the net for new/additional candidate sites for 
> our open and NLM sectionals.  In this effort, please first review the 
> material in the attachments hereto, including that related to site 
> suitability, availability and affordability requirements and notes on 
> our primary sites.  In addition to seeking new viable sites for our 
> open sectionals, an area of focus is to seek a south county site for 
> one of our two NLM sectionals each year.
>
> Over time as we proceed, it would be good to have one TSC member take 
> on responsibility for bringing up to date and maintaining the Excel 
> database of sites, attached, (see also discussion in the TSC 
> backgrounder attached to this email) to reflect current knowledge of 
> sites out there that have been explored.
>
> As always, comments and suggestions are most welcome.
>
> Thanks,
> Tim
> Chair, Tournament Site Committee
>
>
>
>
>
>
>
>
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