[SBU Board] Further Developments -- Conduct and Ethics Committee

[LARRY HOLDREN]

Tim and all:

What I get out of the  ACBL Handbook (appendix D) is that a “Tournament Disciplinary Committee” is pertinent to the issue of concern.  I did not find any specifics on how such is formed, but sounds like could be subcommittee of the C&ECom. or a one time stand alone set up for each tournament.

Anyway,I agree that something formal if we intend to take any action on violators.

Larry

From: Tim White 
Sent: Sunday, June 11, 2017 7:40 AM
To: Seattle ACBL Unit Board 
Subject: Re: [SBU Board] Further Developments -- Conduct and Ethics Committee

Thanks Ray.  As you know the ACBL CDR includes a detailed process to be followed in addressing a case referred to the C&E Committee; prior experience with this process would be helpful.   Making this concept work will require the willingness of at least two board members to agree to serve on the committee. 

BTW, I have received additional responses to my contacts of unit members.  Thus far all respondents have either said they would be wiling to serve, or are giving it consideration based on a review of the CDR.

Tim



On Jun 10, 2017, at 11:51 PM, Raymond Miller <raysmiller at gmail.com> wrote:


  Hi Tim,  
  I  would be interested in this appointment.  I have previous experience servingon C&E committees.  

  Thanks,

  Ray

  On Sat, Jun 10, 2017 at 8:37 PM, Tim White <trkwhite at gmail.com> wrote:

    Folks, 

    Since broaching the idea yesterday of establishing of a Unit Conduct and Ethics Committee (as provided for in the bylaws), I've given the idea additional thought, done further research, and made a number of contacts.  I'd like to continue and expand the discussion and ask that you give the idea consideration en route to our June 25 board meeting. 

    The concept is to activate a standing Conduct and Ethics Committee (for now, and to do so) prior to the Sun Tan sectional.   The ACBL Code of Disciplinary Regulations sets out terms and procedures for such a committee.  Requirements include timeliness for addressing matters referred to the committee.  To enable the unit to swiftly address alleged conduct issues at Forest Ridge, since the risk of such issues (i.e. failure to honor the site smoking prohibition) is appreciable and would have profound adverse implications, and for the deterrent value of having a standing committee in place and announcing its existence, I suggest we act at our June 25 board meeting to approve and implement the concept.

    Section 9.2(d) of our bylaws provide that:  "The Chairman of the Conduct and Ethics Committee shall be named by the President, which Chairman need not be a director."  I have contacted Henry Lortz, our Unit Disciplinary Chair.  Henry supports the idea of establishing a standing Unit Conduct and Ethics Committee in this case and he and I have agreed that, if the board approves the idea, he would be the Chairman.


    Henry and I also discussed an approach for selecting committee members.  He is open in this area.  He did note that given the possibility of recusals, provision should be made for replacement committee members.  Per the bylaws, at least two of the seven committee members must be board members.  If we were to appoint two board members to the committee, we would then need to appoint four other unit members, Henry being the seventh member.   Today I contacted more than a dozen unit members, a diverse group of respected individuals who I believe would be excellent committee members.  I queried each as to whether s/he would be willing to serve on the committee, if asked.  I have already received an affirmative response from six folks, enough to populate the committee and provide for two replacements as necessary in the event of recusals.  If the board approves proceeding with the committee, I would propose the board name, from amongst those willing to serve, the other members of the committee. 

    Given the risk of loss of Forest Ridge, a wonderful site, we should take every reasonable step to deter -- and address if necessary -- violation of site rules by players.  I believe activating (for now) a standing Conduct and Ethics Committee would be a reasonable and helpful step and I plan to introduce a motion to this effect during our June 25 board meeting.

    Thanks,
    Tim



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