[SBU Board] Further Developments -- Conduct and Ethics Committee

[Raymond Miller]

Hi Tim,
I  would be interested in this appointment.  I have previous experience
servingon C&E committees.

Thanks,

Ray

On Sat, Jun 10, 2017 at 8:37 PM, Tim White <trkwhite at gmail.com> wrote:

> Folks,
>
> Since broaching the idea yesterday of establishing of a Unit Conduct and
> Ethics Committee (as provided for in the bylaws), I've given the idea
> additional thought, done further research, and made a number of contacts.
> I'd like to continue and expand the discussion and ask that you give the
> idea consideration en route to our June 25 board meeting.
>
> The concept is to activate a standing Conduct and Ethics Committee (for
> now, and to do so) prior to the Sun Tan sectional.   The ACBL Code of
> Disciplinary Regulations sets out terms and procedures for such a
> committee.  Requirements include timeliness for addressing matters referred
> to the committee.  To enable the unit to swiftly address alleged conduct
> issues at Forest Ridge, since the risk of such issues (i.e. failure to
> honor the site smoking prohibition) is appreciable and would have profound
> adverse implications, and for the deterrent value of having a standing
> committee in place and announcing its existence, I suggest we act at our
> June 25 board meeting to approve and implement the concept.
>
> Section 9.2(d) of our bylaws provide that:  "The Chairman of the Conduct
> and Ethics Committee shall be named by the President, which Chairman need
> not be a director."  I have contacted Henry Lortz, our Unit Disciplinary
> Chair.  Henry supports the idea of establishing a standing Unit Conduct and
> Ethics Committee in this case and he and I have agreed that, if
> the board approves the idea, he would be the Chairman.
>
> Henry and I also discussed an approach for selecting committee members.
> He is open in this area.  He did note that given the possibility of
> recusals, provision should be made for replacement committee members.  Per
> the bylaws, at least two of the seven committee members must
> be board members.  If we were to appoint two board members to
> the committee, we would then need to appoint four other unit members, Henry
> being the seventh member.   Today I contacted more than a dozen unit
> members, a diverse group of respected individuals who I believe would be
> excellent committee members.  I queried each as to whether s/he would be
> willing to serve on the committee, if asked.  I have already received
> an affirmative response from six folks, enough to populate the committee
> and provide for two replacements as necessary in the event of recusals.  If
> the board approves proceeding with the committee, I would propose the board
> name, from amongst those willing to serve, the other members of the
> committee.
>
> Given the risk of loss of Forest Ridge, a wonderful site, we should take
> every reasonable step to deter -- and address if necessary -- violation of
> site rules by players.  I believe activating (for now) a standing Conduct
> and Ethics Committee would be a reasonable and helpful step and I plan to
> introduce a motion to this effect during our June 25 board meeting.
>
> Thanks,
> Tim
>
>
>
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