[SBU Board] Tournament and caddy tracking

[Patti McCallum]

I don't know how to login to Google Docs.  I have 2 caddies for Sunday
7/17, Neil and Savannah.  No others are needed.

On Thu, Jun 9, 2016 at 1:08 PM, David Taylor <david at tourntables.com> wrote:

> Hi all,
>
> Based on discussion from our board meeting the other day, I've made a few
> updates to tournament tracking.
>
> You can find 3 new spreadsheets on JC's new Google Drive share "SBU 446
> Unit Board Sharing" under "Board Policies and Procedures".  [ JC / Susan:
> Is this the right spot?  I found old versions of the files there and
> replaced them.  We can move them if appropriate. ]
>
> They are:
>
>    - CaddiesNeeded.xlsx
>    - Tournament Task Tracker.xlsx.
>    - SBU446_Tournaments.xlsx
>
> Here are a few notes for each. Comments / changes welcome.
>
> CaddiesNeeded:
>
>    - At least 60 days ahead of the tournament, Patti (the Caddy Master)
>    should update the spreadsheet should have a new tab (copy and pasted from
>    the previous) and updated with the information that's relevant to the
>    tournament (tournament name, date, sessions.
>    - Patti should send an email to the DIC to request the per-session
>    number of caddie's needed.  I'd suggest copy-pasting the template into the
>    email so that it's easy for the DIC to fill it in (see below).
>    - At least 30 days ahead of the tournament, Patti should assign
>    caddies, adding names to the template.  (30 days may not be realistic... we
>    can update this as appropriate.)
>    - On the first day of the tournament, Patti should bring a print-out
>    of the page so that it is available to co-chairs.
>
> Tournament Task Tracker: Besides a few logistical updates to make it work
> a little better, I made the following changes:
>
>    - Added "Request Caddy Numbers from DIC", 60 days
>    - Added "Assign Caddies", 30 days
>    - Added "Provide Caddies Needed List, 0 days
>    -
>    - Added "Confirm Availability of Flyers for Next Sectional", assigned
>    to JC / Publicity, 30 days.
>    - Added "Provide Flyers for Next Sectional", assigned to JC /
>    Publicity, 0 days.
>    -
>    - Changed "Send Email Blast" to 30 days.  Not just so that I wouldn't
>    have an overdue item appear in red when I send out this email.  Also so
>    that the email arrives closer to the tournament so is a fresher reminder to
>    folks receiving it.  We can adjust timing as you see fit. Because of the
>    ACBLs new email service, we can control the timing.  I currently plan to
>    send it on June 23.  Note that the email will go to 4k+ members in
>    Washington plus Portland area and Western BC.  We have the option of
>    sending 2k+ letters (at our expense) to people who aren't available via
>    email, but I can't imagine that we'd want to.
>
> SBU446_Tournaments:
>
>    - No significant changes.  This is an overview of our upcoming
>    tournaments, with high-level checklist and list of venues.
>
> I think that's it.  Let me know if you have any questions or comments.
>
> Thanks,
> David
>
>
>
> Session Number of Caddies needed (from DIC)
> Friday Setup
> Friday Aft
> Friday Eve
> Saturday Aft
> Saturday Eve
> Sunday Swiss
> Sunday Takedown
>
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>
>


-- 
*Patti McCallum*
*To have a full deck later in life - **Play Bridge*




*ACBL accredited teacherStar teacher award Certified directorHome
206-789-4742Cell 206-910-7075*
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