[SBU Board] Fwd: Compliance with New ACBL Tournament Financial Operations Requirements

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Tim, thank you for handling this, please let me know if you want/need me to do any follow up on issues pertaining to Unit 446 during your absence.

See you Monday evening.

Susan

Sent from my iPhone


> On Jan 7, 2016, at 1:29 PM, Tim White <trkwhite at gmail.com> wrote:
> 
> Folks,
> 
> I'm forwarding this to you for info.  Unit 446 apparently must comply with this new ACBL policy.  It would seem the Unit Treasurer is the logical person on the Board to take the lead on this, however others on the board might also be called into action in associated planning and/or execution.
> 
> This is probably something that David T should add to the tournament checklist.
> 
> Thanks,
> Tim
> 
> Begin forwarded message:
> 
>> From: Tim White <trkwhite at gmail.com>
>> Subject: Compliance with New ACBL Tournament Financial Operations Requirements
>> Date: January 7, 2016 1:24:07 PM PST
>> To: Matt Smith <mvsmith at telus.net>, Matt Koltnow <koltwnk at yahoo.ca>, David Schmidt <davidschmidt at shaw.ca>, "mczen.myers at gmail.com" <mczen.myers at gmail.com>, John Weinberg <judgejohn at msn.com>
>> Cc: Gay Parrish <2windstar at comcast.net>, Ralph Wilhelmi <ralph.wilhelmi at comcast.net>, kasnerbruskland at comcast.net
>> 
>> Matt, Matt, David S, McKenzie and John W,
>> 
>> Subject requirements apparently became effective Jan 1, 2016.  As I understand, the essence of the new requirements is that sponsor reps must (a) provide the DIC a cash bank at the beginning of an event and (b) take custody of entry proceeds at the end of each day of the event.  These transactions would logically include counting/verification and receipting of the funds involved.  I've expressed concerns about this new policy.  Nevertheless, I presume we will proceed on the basis that this is now how we will operate.
>> 
>> To come into compliance, I'd like to request your help in executing the following near term items:
>> 
>> The 2016 D19 GNT Flt A & C Finals will be held in Vancouver, BC March 26-27, 2016.  I have no banking relationship in Canada through which to obtain a cash bank or deposit proceeds.  Jennifer Ballantyne, who does, and who will be present for this event, has offered to serve as the D19 (sponsor) rep in this regard for this event.  I request that Matt S please kindly provide a cash bank requirement for the D19 GNT Flt A & C Finals -- #'s of coins and currency in each denomination; Matt -- please transmit this requirement to me, Jenny and David Schmidt.  My view is that sponsor reps should not be required to go "out of pocket" to fund cash banks to be provided to DICs.  Neither Jenny nor I have privileges with D19 bank accounts.  Thus, I request that David then please cut and send to Jenny a cheque in the amount (Canadian funds) of the cash bank specified by Matt.  David, please also advise whether you would like Jenny to deposit event proceeds into the D19 bank account in Canada, and if so then please provide her the name of the D19 Canadian banking institution, the bank account #, and other information she would need to make such a deposit.  
>> 
>> The 2016 D19 GNT Open and Flt B Finals will be held in Bothell, WA April 16-17, 2016.  I request that Matt K please kindly provide a cash bank requirement for this event -- # of coins and currency in each denomination; Matt -- please transmit this requirement to me and David Schmidt.  I request that David then please send me a cheque in the amount (US funds) of the cash bank specified by Matt K.  David, please also advise whether you would like me to deposit event proceeds into the D19 bank account at a branch in the US, and if so then please provide me the name of the D19 US banking institution, the bank account #, and other information I would need to make such as deposit.
>> 
>> McKenzie and John W (U446 Treasurer),
>> Please coordinate on cash bank requirements and funds handling for the U446 Sectional Feb 26-28, 2016.
>> 
>> If I have misunderstood or overlooked elements or actions necessary for compliance with this new ACBL policy, please advise.
>> 
>> I will be in Australia & New Zealand and out of touch Jan 18 - Feb 15 and thus want to get these matters into play with the principals at this time.
>> 
>> Thanks,
>> Tim
>> Cell 206-979-9041
> 
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