[SBU Board] Fwd: Further Coordination

[Tim White]

FYI

Begin forwarded message:

> From: Tim White <trkwhite at gmail.com>
> Subject: Further Coordination
> Date: November 5, 2015 10:55:16 AM PST
> To: Beverly <bcolegrove at iuoe302.org>
> 
> Hi Bev,
> 
> Thank you for your phone call following our most recent bridge tournament at the union hall.  We're glad the trash problem was fixed to your satisfaction.  At our unit board meeting this past Monday evening, we discussed as a group the issues of not locking all the doors when we left Sunday evening and not removing all the no parking signs.  We will be implementing fixes to correct these problems.  We also discussed long-term solutions to ensuring no recurrence of the trash problem and Susan will be discussing some of these with you.  We greatly value the opportunity to rent your wonderful facility for our bridge tournaments and are committed to eliminating the issues we have caused.
> 
> Separately, I'd like to follow up on prospective 2016 rental dates you and I discussed over the phone and that were discussed in the email string below.  Thank you for describing your process and timing for establishing yearly training schedules and how these affect your process for booking rentals.  In our conversation, you explained that while you currently have no IUOE 302 training or other events scheduled for the April 16-17, 2016 or June 4-5, 2016 dates, it will not be until your board approves the 2016 training schedule (during its year-end review) that you could actually book us for our requested rental dates.  You also indicated it might possibly be somewhat less likely that June dates would be impacted by your board's approval action on training events than would April dates.
> 
> Our bridge unit has continued to develop our plans for 2016 and work with our national organization toward obtaining sanctions for our 2016 bridge tournaments and dates.  This has caused us to make some adjustments to our plans.  What we now hope to implement is a plan in which we would rent ALL THREE of your classrooms on Saturday-Sunday April 16-17, 2016.  Classrooms #1 and #2 would be used for our Non-Life Master tournament and Classroom #3 would be used for our District 19 Grand National Teams final.  We recognize your processes prevent you from committing at this time that April 16-17, 2016 will be available for us.  What we would like to ask is that you please make a note of our request for April 16-17, 2016 rental and allow us to book them in January should your board approve a training schedule that would not be in conflict.   At this time we do not envision requesting rental for the June 4-5, 2016 dates.
> 
> We hope this is workable for you.  I will plan to followup with you on this via telephone in the coming days.
> 
> Thanks for your help,
> Tim
> Seattle Bridge Unit 446
> 206-979-9041
> 
> 
> Begin forwarded message:
> 
>> From: Tim White <trkwhite at gmail.com>
>> Subject: Fwd: Facility Rental Request
>> Date: October 13, 2015 2:58:03 PM PDT
>> To: Beverly <bcolegrove at iuoe302.org>
>> Cc: Susan Cothern <4susancothern at gmail.com>
>> 
>> Bev,
>> 
>> Some additional scheduling constraints, related to national tournaments, have emerged in the past day or so.
>> 
>> In addition to April 16-17, 2016 (per below), may I please ask that you also check your calendar for conflicts with a potential rental of Classroom #3 on June 4-5, 2016?
>> 
>> Thank you,
>> Tim
>> 
>> Begin forwarded message:
>> 
>>> From: Tim White <trkwhite at gmail.com>
>>> Subject: Facility Rental Request
>>> Date: October 10, 2015 10:29:04 AM PDT
>>> To: Beverly <bcolegrove at iuoe302.org>
>>> Cc: Susan Cothern <4susancothern at gmail.com>
>>> 
>>> Hi Bev,
>>> 
>>> I serve with Susan on the Seattle Bridge Unit Board.  We look forward to our tournament at your IUOE 302 Union Hall Oct 16-18.  Susan has guided us in planning and preparations to correct the parking and trash problems we caused last time.  We appreciate the opportunity to rent your wonderful facility and understand our responsibility to be good citizens when we do so.
>>> 
>>> I also serve on the District 19 (Washington, British Columbia and Alaska) Board.  In this capacity I succeeded Pat Dunn as coordinator for the District 19 (D19) Grand National Teams (GNT) and North American Pairs (NAP) events.  We will be conducting the D19 GNT Finals during the spring of 2016 and would very much like to rent your Classroom #3 (the room furthest from the stage) for this event.  As I understand your policy, you do not officially "book" rentals until the first of January of the year for which dates are requested.  Respecting this policy, I would like to ask if you would kindly check your facility calendar and please let me know if the weekend of April 16 and 17, 2016 has been set aside for an IUOE 302 event or any another event.  If it has not been set aside, may I ask that you please unofficially pencil in ACBL District 19 on your calendar wait list for these dates.  I look forward to hearing back from you on the availability picture for your Classroom #3 on those dates as I must soon notify our national organization of our plans for the site and dates of our D19 GNT Finals.  We of course will comply with all your requirements -- liability insurance coverage, parking restrictions, clean up, etc.
>>> 
>>> Many thanks,
>>> Tim White
>>> American Contract Bridge League
>>> District 19 GNT & NAP Coordinator
>>> cell:  206-979-9041
>>> 
>>> 
>>> 
>> 
> 

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