[SBU Board] Tournament Sites Committee Work

Mon Jun 1 09:55:38 PDT 2015

I have sent an email to Amy addressing all your questions and will let you
know as soon as I get a response.

On Mon, Jun 1, 2015 at 8:39 AM, Tim White via Sbuboard <
sbuboard at mailman.celestial.com> wrote:

> Patti,
>
> Yes, I remember.  Please try to obtain dimensioned floor plans for both
> the old cafeteria and the adjoining room, as well as non-profit frequent
> flyers rates for both rooms.
>
> Thanks,
> Tim
>
>
>
> On May 31, 2015, at 9:40 PM, Patti McCallum via Sbuboard <
> sbuboard at mailman.celestial.com> wrote:
>
> Remember, I sent and email about an adjoining room at NSC that is about
> 600+ sq ft.  It is easily enough for 9 tables.  The chairs are unlimited.
> The room is square and I will see if I can get a floor plan.
>
> On Sun, May 31, 2015 at 7:25 PM, Tim White via Sbuboard <
> sbuboard at mailman.celestial.com> wrote:
>
>> I apologize in advance for the length of this email!  Most all of it is
>> directed to our committee members, but we would welcome input other board
>> members make.
>>
>> John W., Ann R., David, Patti, (et al),
>>
>> It's important we continue to look and plan ahead on sites & dates for
>> Unit 446 sectionals.
>>
>> I believe things are set for sites for the remainder of 2015 as follows:
>> July 24-26 at Bothell (Open), October 16-18 at Bothell (Open), November 7 &
>> 8 at North Seattle College CC1161 (NLM).  EVERYONE:  please advise of any
>> obstacles or open actions with respect to securing these sites for these
>> dates.
>>
>> For 2016, it is necessary to address our site planning in more detail.
>>
>> Sanctions--
>> ACTION:   DAVID, please advise status of the five 2016 tournament
>> sanctions (4 Open and one NLM) we have applied for.
>>
>> General Issue --
>> An issue important for us to address is venue capacities.  As a case
>> study, the Kent sectional showed the importance of matching venue capacity
>> with anticipated peak session attendance during a tournament.  We scrambled
>> Saturday afternoon at Kent to set up additional tables & chairs to
>> accommodate the actual # of entries sold for that session.  In doing so, we
>> max'ed out the capacity of the West Gym -- with entry sales table and
>> partnership desk located out in the hallway.  The Kent West Gym space is 62
>> x 101 = 6,262sqft, comfortably surpassing the Tournament Site Selection
>> Criteria and Checklist's "desired" 6,000sqft space criteria, yet for this
>> one session we barely squeezed all the players in.  Going forward, for each
>> tournament/venue combination we should consider past tournament attendance
>> history -- by session -- as well as contingency provisions for overflow
>> capacity (growth would be good!).
>>
>> Winter Sectional -- Feb 26-28, 2016.
>> Our committee has proposed to the full board that this tournament be held
>> at the North Seattle College Old Cafeteria, with Vasa Park as a backup.
>> (Bothell, too, could conceivably be a backup, though we will have held the
>> prior two Open sectionals there.)  We need to identify and address whatever
>> open items remain in order to finalize NSC as the venue or alternatively to
>> adopt Vasa, the backup.  As I understand, the Old Cafeteria is
>> approximately 5,400sqft in area.  This compares with space requirements in
>> our Tournament Site Selection Criteria and Checklist of 6,000sqft "desired"
>> and 5,500sqft "minimum" rectangular.  Our committee felt NSC was workable
>> for this tournament because historically the winter sectional is not
>> heavily attended.  However, a review of recent winter sectional attendance
>> figures shows that since 2012 the peak session has been the Saturday
>> afternoon session during which there has been 69.0, 69.5, 65.0 and 54.0
>> tables.  We squeezed 70+ tables into the Ke
>>  nt West Gym which has >800sqft more space than the NSC Old Cafeteria.
>> For NSC to be viable, it appears we must line up additional space on top of
>> the Old Cafeteria, to accommodate not only the Saturday afternoon peak
>> session, but also Sunday where attendance since 2012 has ranged from 64.0
>> to 45.0 tables.
>>
>> ACTION:  PATTI, please coordinate with Amy LaZerte to identify and price
>> the best approach(es) to providing additional space (room(s)) at NSC, in
>> proximity to the Old Cafeteria, that would increase total play area
>> capacity up to ~6,300sqft total.  Please also confirm the shape
>> (rectangular?) and length & width dimensions of the Old Cafeteria (a
>> dimensioned drawing would be ideal).  Also we need to be sure NSC has
>> sufficient chairs for an Open sectional (we should plan on at least 300
>> chairs).
>>
>> ACTION:  ANN R please verify Vasa is available as a backup venue.
>>
>> ACTION:  ALL, please advise of any other issues to address WRT NSC.
>>
>> We the committee should go over remaining issues and relevant information
>> at our next Tournament Sites Committee meeting and from there take forward
>> to the full board a final recommendation on NSC vs Vasa for this tournament.
>>
>> NLM Sectional -- April 16-17, 2016
>> Our committee has proposed to the full board that this tournament be held
>> at North Seattle College CC1161, with no backup identified or required.
>> Unless someone has an issue with this approach, we should proceed according
>> to this plan.
>>
>> Spring (KO) Sectional -- May 27-30, 2016
>> Our committee has proposed to the full board that this tournament be held
>> at Kent Commons, contingent upon an assessment of its viability following
>> the 2015 KO Sectional, with Bothell as a backup.  Tim & Mike have drafted
>> and circulated our post mortem comments; others are requested to please add
>> theirs.  Kent Commons capacity is an issue, as discussed above.  Saturday
>> afternoon of the KO sectional is historically our most heavily attended
>> session of the year.  A review of recent KO Sectional attendance figures
>> shows that since 2012 this session has had 77.0, 80.5, 71.5 and 71.0
>> tables.  Sunday attendance has ranged from 64.5 to 50.0 tables.
>>
>> ACTION:  TIM, acquire availability and pricing information for additional
>> (overflow) space at Kent Commons to supplement the West Gym in order to
>> accommodate peak session attendance and potential growth.
>>
>> ACTION:  TIM, get clarification from Kent Commons on their pricing, or
>> their plans for pricing, for a 2016 rental.
>>
>> ACTION:  ALL, please review Tim's and Mike's post mortem comments and
>> advise of any further issues to address WRT use of Kent Commons for the May
>> 2016 KO sectional.
>>
>> We the committee should go over remaining issues and relevant information
>> at our next Tournament Sites Committee meeting and from there take forward
>> to the full board a final recommendation on Kent Commons vs Bothell for
>> this tournament.
>>
>> Summer Sectional -- July 8-10, 2016
>> Our committee proposed to the full board that this tournament be held at
>> Forest Ridge Academy, with Mercer Island High School Upper Commons as a
>> backup.  The most significant issue -- whether the Forest Ridge Gym has A/C
>> (in light of the summer dates) -- has been resolved as Kim confirmed to Ann
>> that indeed it does.  Finding Forest Ridge might present somewhat of a
>> challenge to players heading there for the first time, but it is about as
>> close to Eastgate as Vasa, and we can provide a map and good directions on
>> the flyer.  As for capacity, I paced off the gym's length & width and
>> estimated its area at 5,650sqft (compared with the minimum reqt of
>> 5,500sqft).  The gym foyer should suffice nicely for entry purchase table
>> and partnership desk.  I do not seem to have recorded gym length and width
>> measurements which, when divided by 8 feet, yield the # tables per row and
>> # of rows.  There is also a lower level below the gym where a nice kitchen
>> will support hospitality needs and wh
>>  ere there is substantial additional space for playing tables.  Verifying
>> length & width measurement of both the gym and the lower level playing
>> areas will yield a good estimate of total # of playing tables that can be
>> accommodated.  Over the past three years, Saturday afternoon has also been
>> the most heavily attended session of the summer tournament:  47.0, 57.0 and
>> 37.5 tables respectively.  Another issue is locating and cleaning up a
>> designated smoking area.  Kim has ideas for this and surely we can get a
>> volunteer or two to inspect and sweep the area afterward.  Restroom
>> allocations can be managed as necessary via markings.
>>
>> ACTION:  TIM, coordinate with Kim to document length & width measurements
>> of the Forest Ridge Gym and the lower level in order to accurately project
>> playing table capacity.
>>
>> ACTION:  ALL, please advise of any other issues to address WRT Forest
>> Ridge.
>>
>> We should go over remaining issues and relevant information at our next
>> Tournament Sites Committee meeting and from there take forward to the full
>> board a final recommendation on Kent Commons vs Bothell for this tournament.
>>
>> Fall Sectional -- October 14-16, 2016
>> Our committee has proposed to the full board that this tournament be held
>> at the Bothell Union Hall, with no backup identified or required.  Unless
>> someone has an issue with this approach, we should proceed according to
>> this plan.
>>
>> I'd like to give our committee members some time to digest this and then
>> we'll coordinate a time & place for our next meeting.
>>
>> Thanks,
>> Tim
>>
>>
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>
>
>
> --
> *Patti McCallum*
> *To have a full deck later in life - **Play Bridge*
>
>
>
>
> *ACBL accredited teacherStar teacher award Certified directorHome
> 206-789-4742 <206-789-4742>Cell 206-910-7075 <206-910-7075>*
>
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-- 
*Patti McCallum*
*To have a full deck later in life - **Play Bridge*

*ACBL accredited teacherStar teacher award Certified directorHome
206-789-4742Cell 206-910-7075*
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